Condition Inspection Reports
Do get an original copy of your condition inspection report after you sign it. Don't sign the condition inspection form until you indicate on the report if you disagree with any of your landlord's statements on the report.
You must do a condition inspection report with your landlord when you move in and when you move out of your place. It is your landlord's responsibility to provide the condition inspection report and to arrange a time to fill it out with you. The inspection report is like a checklist where you and the landlord can write down what kind of condition you think the place is in. Doing an inspection report when you move in and then again when you move out of your place can help you prove that you did not damage it if your landlord tries to say that you did. Ideally, since you are not responsible for reasonable wear and tear, the condition inspection report should be the same when you move in as when you move out.
Penalty for not participating
If your landlord does not do the mandatory inspection reports, then your landlord cannot say that you did damage and make a claim to keep your security or pet damage deposit. The landlord loses the right to keep the deposit by not arranging to do a condition inspection report with you. However, you lose the right to the return of the security deposit if you do not participate in the move-in and move-out condition inspection reports. Therefore, it is very important that both you and your landlord complete the inspection reports.
Setting a time to do inspection reports
Unless you and your landlord agree otherwise, you must do the inspection report on the day your tenancy begins and when the place is empty of your belongings. You and the landlord must complete the report together or you must have someone do the inspection for you if you cannot make it. You must let your landlord know beforehand if someone else is doing the inspection for you. The inspection must be done between the hours of 8 a.m. and 9 p.m. Keep in mind that if you are concerned about missing anything when you move into a place, you should probably do the inspection during daylight hours when it is easier to notice damage.
Agreeing on a time for the inspection
- You and your landlord have to try and agree on a time that is convenient to both of you to do the inspection. If you and your landlord cannot easily agree to a time, there is a process set out in the law that must be followed.
- Your landlord must offer you a “first opportunity” for the inspection by giving you one or more dates and times to do the inspection.
- If you cannot make the time offered by your landlord, you can give your landlord a time when you can do the inspection. The landlord has to consider this time.
- If your landlord cannot make the time you suggest, then your landlord must offer you a “second opportunity” which must be different from the first opportunity. This second opportunity must be provided to you in writing on a form approved by the Residential Tenancy Branch.
- The law says both you and your landlord have to be considerate of each other's time constraints when choosing times for the inspection.
The law requires that certain standard information be included on a condition inspection report. Generally your landlord should be using a Condition Inspection Report form from the Residential Tenancy Branch which contains all of the information required by law. However, some landlords make up their own forms and this is allowed as long as your landlord's form contains all the information required by law. Remember that you have the right to put on the report that you don't agree with all the statements in it!
Getting your copy of the report
The law requires that your landlord give you a copy of the condition inspection report immediately, or if that is not possible, then within seven days of your move-in inspection or within 15 days of your move-out inspection. You should insist on having a copy of the report as soon as it is completed. The report will be used as evidence if you have to go to dispute resolution so it is best to get a copy of it right away. Offer to go with your landlord to photocopy it or do two reports that you both sign and put the same information on. You do not want to give your landlord an opportunity to change information on a completed report because it could be difficult to prove this later. Write your landlord a letter requesting your copy of the condition inspection report if you do not receive it, and keep a copy of the letter for yourself.
Take a witness
It is a good idea to have a friend or family member with you when you do the move-in and move-out inspection reports with your landlord. This person may notice things that you miss and may also help you feel less nervous if you are not comfortable around the landlord.
Resources and forms
- TRAC Template Demand Letters - Request for Copy of Condition Inspection Report
- Renting it Right- Video on Condition Inspections
- RTB Condition Inspection Report
- RTB Notice of Final Opportunity to Schedule a Condition Inspection
|The above was last reviewed for legal accuracy by Tenant Resource & Advisory Centre, 2012.|
|Tenant Survival Guide © TRAC Tenant Resource & Advisory Centre is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 2.5 Canada Licence.|