Mediation, Collaborative Negotiation, and Arbitration

This information applies to British Columbia, Canada. Last reviewed for legal accuracy by JP Boyd, QC, Boyd Arbitration Chambers in March 2021.

Going to court over a family law problem can be stressful, time consuming, and expensive. Learn how to use mediation, collaborative negotiation, or arbitration to resolve issues without going to court.

Alert! This information has been updated to reflect changes to the Divorce Act that took effect on March 1, 2021, as well as new Provincial Court Family Rules that took effect on May 17, 2021.

What you should know

You don’t have to go to court

When spouses, partners or parents separate, they have to sort out their legal problems. These problems can include deciding how to divide property and debts and who gets to stay in the family home. They also have to figure out whether one of them will pay support to the other. If there are children, more family law problems need to be worked out, including where the children will live and how decisions about them will be made.

Lots of people think going to court is the only way to deal with these issues. Sometimes that’s true. For example, if someone is violent, is threatening to take the children out of town, or is hiding significant property.

But most family law problems can be resolved without going to court. In fact, both the provincial Family Law Act and the federal Divorce Act require people to try to resolve their disagreements out of court. Among the approaches available are mediation, collaborative negotiation, and arbitration.

Rule changes to help parties stay out of court Provincial Court Family Rules that came into effect on May 17, 2021 focus on early resolution of family issues so that people don’t have to go to court.

What mediation involves

In mediation, the people in a conflict meet with a neutral person — a mediator — who helps them talk to each other and find a solution they agree on. Usually the mediator is a lawyer or another trained professional. A family lawyer who works as a mediator can also offer general information about family law.

Without taking sides or giving legal advice, the mediator:

• listens to what’s important to each of you,
• gets input from both sides on the issues, and
• helps you and your spouse come to your own decisions and find a way forward.

If you and your ex have a child, the mediator will help you make decisions that are in the child’s best interests. The mediator can’t make any decisions themself; their goal is to help the two of you make decisions and reach an agreement about your family law problems on your own.

Advantages of mediation

Mediation is less expensive than going to court. You may be able to get free mediation help from a family justice counsellor (a specially trained government worker). Or you can contact a private mediator and ask about the cost and mediation process. Private mediators usually charge an hourly rate, and you and your ex will usually split the cost.

Mediation can lead to a resolution faster than a court action. And it’s a more private process.

How long a mediation takes

Mediation meetings are normally two to six hours long. There may be more than one meeting, depending on how complex the family law problems are, and how many of them need to be resolved. Sometimes the mediator will meet with each of you separately. You may both be given extra tasks to do between meetings. These will usually include gathering additional documents and information.

A written agreement

At the end of a successful mediation, a mediator will sometimes prepare written minutes of settlement. These are notes, made during the mediation itself, that describe how you and your spouse settled your issues.

When the mediator is a lawyer, they will sometimes prepare a more formal written document — called a separation agreement — after the mediation. It’s a record of how each issue was resolved. It also sets out the terms of the agreement you and your spouse made at the mediation.

When the mediator is not a lawyer, one person’s lawyer will usually prepare the formal agreement. Regardless of who writes the agreement, you and your ex should get independent legal advice from separate lawyers. You should do this before you sign the agreement. This involves each of you meeting with your own lawyer (if you have one) to get legal advice about:

• what the agreement means
• what rights and obligations it gives to each of you
• how the agreement affects other legal options that might otherwise be available

Consider unbundling The website Unbundled Legal Services can help you find a lawyer who will review a draft of your agreement and give you independent legal advice before you sign it.

What collaborative negotiation involves

Collaborative negotiation, also known as “collaborative practice” or “collaborative family law,” is a kind of negotiation where you and your ex each have your own lawyer. You, your ex, and your lawyers agree to do everything possible to reach a settlement without going to court.

In fact, it’s usually agreed in advance that if either of you start a court case, the lawyers will stop acting in the matter. If you want to continue with a lawyer, you’ll have to hire a new one.

Collaborative negotiation is centered on the needs of you, your ex, and your children. The approach emphasizes the need for full disclosure, as well as a safe and respectful negotiation environment.

How it works

In collaborative negotiation, you and your ex meet, together with your lawyers, to work towards settling the issues. Your lawyer is your advocate and support through the negotiations. The number of meetings required will depend on how many issues need to be resolved and how complicated they are. Occasionally an agreement is reached after only one meeting.

Specialists such as counsellors, child psychologists, and financial experts may be used to help reach a settlement.

When you and your ex reach an agreement on the legal problems, your lawyers will put the agreement in writing.

What arbitration involves

In arbitration, you and your ex hire a neutral person called a family law arbitrator. The arbitrator’s job is to listen to your evidence and your arguments, and make a decision resolving your legal problems, like a judge would.

Sometimes arbitrators will use arbitration and mediation together in a process called mediation-arbitration or med-arb for short. You and your ex will work with the arbitrator to decide about the rules that will apply in your arbitration, including whether you will also use mediation.

A family law arbitrator is especially useful when:

• you and your ex need to have someone else make a decision for you, and
• court is too expensive or too stressful an option.

How it works

Before the arbitration, you and your ex will exchange documents about your family law problems. For example, you’ll have to exchange income tax returns if child or spousal support is in dispute.

At the arbitration hearing, the family law arbitrator — unlike a mediator or collaborative lawyer — acts like a judge. The arbitrator hears both sides, reviews the evidence, and then makes a decision. The arbitrator will give you their decision in writing.

Like mediation and collaborative negotiation, arbitration can lead to a resolution faster than a court action. It’s also a more private process. And the result of an arbitration is a decision that’s just as binding and enforceable as a court order.

Common questions

When is mediation or collaborative negotiation not appropriate?

Both approaches are very good ways of resolving family law issues. But mediation or collaborative negotiation aren’t appropriate in all cases. For example, they may not work well if there’s been family violence or child abuse. They also won’t work well if one party refuses to participate fairly in the process.

How can I find a mediator?

It depends on what kind of mediator you are looking for.

Family justice counsellors are trained mediators who may be able to help at no cost. They assist people with guardianship, parenting arrangements, contact, and child or spousal support disputes. At some Provincial (Family) Court locations, meeting with a family justice counsellor is one of the first steps in the court process. Phone 604-660-2421 in the Lower Mainland, 250-387-6121 in Victoria or toll-free 1-800-663-7867 elsewhere in BC. Ask to speak with a family justice counsellor at the nearest Family Justice Centre or Justice Access Centre. You can also visit the BC government’s Family Justice website.

To find a private family law mediator, phone the Lawyer Referral Service at 604-687-3221 in Metro Vancouver or toll-free 1-800-663-1919 elsewhere in BC, or visit their website. A private family law mediator is especially useful where the issues in dispute include how to divide up property and debts.

Family Mediation Canada has a directory of some family mediators. Call toll-free 1-877-269-2970, or visit their website.

Mediate BC keeps a list of family mediators in British Columbia. Visit mediatebc.com or call toll-free 1-877-656-1300.

Not all lawyers who are mediators are members of these groups.

How can I find a collaborative lawyer?

Phone the Lawyer Referral Service at 604-687-3221 in Metro Vancouver or 1-800-663-1919 elsewhere in BC, or visit their website.

Visit the BC Collaborative Roster Society’s website or Collaborative Divorce Vancouver’s website for the names of member lawyers. Not all lawyers who are collaborative lawyers are members of these groups.

You can do an online search to see if there is a collaborative professional or group of professionals in your area.

Can an agreement made after a mediation or collaborative process be changed?

Yes, it can be changed in two ways:

• if both parties agree to change it, or
• if a court sets the agreement aside.

If everyone wants to change the agreement, they can go back to mediation or collaborative negotiation. Or they can go to court. A court will generally not want to change an agreement that was fairly negotiated. But the court may make an order on different terms if there was an important, unexpected change in circumstances after the agreement was signed.

How can I find an arbitrator?

To find a family law arbitrator, phone the Lawyer Referral Service at 604-687-3221 in Metro Vancouver or toll-free 1-800-663-1919 elsewhere in BC, or visit their website.

The ADR Institute of British Columbia has a directory of some family law arbitrators. Call toll-free 1-877-332-2264 or visit their website.

You can also check the Arbitrators Association of British Columbia, which is an independent association of professional arbitrators and mediators. They too have a directory of arbitrators. Call 604-331-4454 or visit their website.

Not all lawyers who are arbitrators are members of these groups.

What questions should I ask the mediator, collaborative lawyer, or arbitrator?

To help decide on a mediator, collaborative lawyer, or an arbitrator, you may want to meet with a few and ask some questions. Such as:

• Do they belong to any professional organizations for mediators, collaborative lawyers, or arbitrators?
• What kind of training have they received, and how long have they practiced as a mediator, collaborative lawyer, or arbitrator?
• What kinds of family law issues do they handle? (Some mediators, for example, may only deal with disagreements involving parenting arrangements — including parenting time — and contact. Others only deal with financial or property issues.)
• How much do they think the process will cost?

Who can help

With more information

The wikibook JP Boyd on Family Law explains how to resolve family law disputes out of court.

• Visit website

The Family Law in BC website from Legal Aid BC has information about mediation, collaborative lawyers, and arbitration.

• Visit website

Free and low-cost legal help

Family justice counsellors in Family Justice Centres throughout BC can help with guardianship, parenting, child support, and related issues. Their services are free.

• Call 1-800-663-7867 (toll-free)
• Visit website

Also check Unbundling Legal Services at unbundlinglaw.ca for family lawyers and paralegals open to being hired for discrete tasks on a family law matter.

Other options for legal help include legal aid, pro bono services, legal clinics, and advocates. See our information on free and low-cost legal help.