Difference between revisions of "Case Conferences in a Family Law Matter"

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{{JP Boyd on Family Law TOC|expanded = incourt}}{{JPBOFL Editor Badge
{{JP Boyd on Family Law TOC|expanded = incourt}}{{JPBOFL Editor Badge
|ChapterEditors = [[Shannon Aldinger]] and [[Andrea Glen]]
|ChapterEditors = [[Shannon Aldinger]] and [[Julie Brown]]
}}{{LSSbadge
}}{{LSSbadge
|resourcetype = fact sheets for
|resourcetype = fact sheet for
|link        = [http://www.familylaw.lss.bc.ca/guides/mini/howToJCC/index.php JCCs in Supreme Court] '''and '''<br/> [http://www.familylaw.lss.bc.ca/resources/fact_sheets/Family_Case_Conferences_Provincial_Court.php FCCs in Provincial Court]''' plus<br/> a checklist for '''[http://www.familylaw.lss.bc.ca/resources/fact_sheets/familyCaseConferenceChecklist.php Family Case Conferences]
|link        = [http://www.clicklaw.bc.ca/resource/1627 Family Management Conferences in Provincial Court]
}}A case conference is a meeting between the parties, their lawyers (if they have them), and a judge, usually for a purpose relating to the administration or the settlement of a court proceeding.  
}}Case conferences are meetings between the parties to a court proceeding, their lawyers (if they have them), and a judge, usually for purposes relating to the management or settlement of the court proceeding.  


''Judicial case conferences'' in the Supreme Court and ''family case conferences'' in the Provincial Court are held early in a proceeding and are about settling issues than can be agreed on, getting interim arrangements in place for support and the care of the children, and planning the next few steps in the proceeding to help the parties prepare for trial if the matter cannot be settled.
This section discusses ''judicial case conferences'', ''family management conferences'' and ''settlement conferences'' &mdash; the most common kinds of conferences held in the Provincial Court and the Supreme Court &mdash; and their uses and limitations.  It also talks about trial management and trial preparation conferences, and provides tips about how you can get the most out of your time and the judge's time at case conferences.


''Trial management conferences'' in the Supreme Court and ''trial preparation conferences'' in the Provincial Court are all about getting a proceeding ready for trial, and are held towards the end of a proceeding.
==Introduction==


''Settlement conferences'' in the Supreme Court are not mandatory and can be held at any time during a proceeding if both parties agree to doing so.
Case conferences are held to either move a court proceeding toward trial or to explore options for settlement. Case conferences are usually held in courtrooms or in special courthouse meeting rooms set aside for the purpose. The judge may be sitting at the head of the courtroom on the bench or at a table with the parties and their lawyers. Although case conferences are a little less formal than hearings and trials, they still need to be taken seriously and the judge needs to be treated with the same respect.  


This section discusses judicial case conferences, family case conferences and settlement conferences, their limitations and their uses, and provides some tips about how you can get the most out of your time and the judge's time at a case conference.
''Family management conferences'' in the Provincial Court and ''judicial case conferences'' in the Supreme Court are held early in a court proceeding and are focussed on settling any of the legal issues that can be agreed to, getting short-term arrangements for the support and parenting of children set up, and planning the next few steps in the proceeding.


==Resolving a court proceeding without a trial is still possible==
''Trial preparation conferences'' in the Provincial Court and ''trial management conferences'' in the Supreme Court are all about getting the court proceeding ready for trial. They are held towards the end of a proceeding and are focused on making sure that all of the parties are ready to go.


Case conferences and other rules of court aim to promote settlement.
''Settlement conferences'' in the Supreme Court and ''Family settlement conferences'' in the Provincial Court are aimed at trying to settle the legal issues in the court proceeding so that trial can be avoided.


There are many reasons why it's important that family law court proceedings are resolved by agreement. From the court's point of view, settlement helps to protect the children from ongoing conflict, settlement frees up valuable court and administrative resources that can be applied to other cases, and lessens the likelihood that the proceeding will require ongoing court hearings in the future. From the point of view of the parties, the people involved in the family law case, settlement is cheap, helps to protect the children from ongoing conflict, allows you to stop living in limbo and instead to get on with your life, and gives everyone involved the best chance of having a tolerable relationship with each other as time goes on.
==Conferences in the Provincial Court==


Lawyers also have an interest in settling matters, for all of the same reasons why settlement is important to the courts and to the parties. In addition, lawyers have a professional and an ethical duty to promote settlement wherever possible, providing that a proposed settlement is not an unreasonable compromise of our clients' interests. This is written into our [https://www.lawsociety.bc.ca/support-and-resources-for-lawyers/act,-rules-code/code-of-professional-conduct-for-british-columbia/ Code of Professional Conduct].
The three types of case conferences held in the Provincial Court are ''family management conferences'', ''family settlement conferences'', and ''trial preparation conferences''.


The laws and rules of court for family law proceedings have evolved to provide additional opportunities for settlement and steer people away from trial and out of court. In fact, s. 4 of the provincial ''[[Family Law Act]]'' says that the purposes of the part of the act on dispute resolution are to:
The information in this section ''does not'' apply to family law cases in the Victoria or Surrey registries of the Provincial Court. Those cases are managed under the Early Resolution Model, which is governed by special rules. For more information about the Early Resolution Model, read the resources published by the [https://www.clicklaw.bc.ca/resource/4844 BC Government].


<blockquote><tt>(b) to encourage parties to a family law dispute to resolve the dispute through agreements and appropriate family dispute resolution before making an application to a court;</tt></blockquote>
===Family management conferences===
<blockquote><tt>(c) to encourage parents and guardians to</tt></blockquote>
<blockquote><blockquote><tt>(i) resolve conflict other than through court intervention, and</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(ii) create parenting arrangements and arrangements respecting contact with a child that is in the best interests of the child.</tt></blockquote></blockquote>


Rule 7-1 of the [http://canlii.ca/t/85pb Supreme Court Family Rules], requires the parties to a family law court proceeding to attend a judicial case conference (JCC) early in the proceeding, and Rule 7-2 allows the parties to schedule a settlement conference with a judge. Under Rule 7-1(15)(a), one of the purposes of a JCC is to:
A family management conference is an informal process where a judge or family justice manager tries to help the parties narrow down the issues they disagree about, and if possible resolve them. Case management orders, directions, and interim orders can also be made at a family management conference, and even final orders can be made if the parties consent. The Provincial Court includes information about these conferences, and how they're scheduled, when a scheduling notice is sent out.


<blockquote><tt>identify the issues that are in dispute and those that are not in dispute and explore ways in which the issues in dispute may be resolved without recourse to trial</tt></blockquote>
Family management conferences are now routinely required in most types of family law matters at the ''Family Justice registries'' and the ''Parenting Education Program registries'' of the Provincial Court. The requirement to have a family management conference is an improvement over what happened before the new Provincial Court Family Rules took effect in May 2021, as it shows the Court's commitment to finding alternatives to trials.


Rule 7 of the Provincial Court Family Rules allows a judge to require the parties to attend a family case conferences (FCC) for the same sort of purpose, and Rule 7(4)(a) allows the judge hearing the FCC to attempt to mediate a resolution of the proceeding.
For what to expect at a family management conference, see the Provincial Court of BC's own [https://www.clicklaw.bc.ca/resource/4904 article on the topic], which includes definitions, steps for preparing yourself, what will happen at the conference, what happens if you need a trial, getting a copy of an Order, and links to more details.


The Supreme Court Family Rules include other rules that encourage and promote settlement and are more extensive than the Provincial Court Family Rules in doing so:
Information about family management conferences in the two kinds of registries mentioned above is available from Legal Aid BC's Family Law website:
*Rule 11-1 of the Supreme Court Family Rules allows parties to a family law court proceeding in Supreme Court to make offers to settle, which offers can have consequences for the costs one party (usually the losing party) is required to pay the other party (usually the winning party) at the end of the proceeding if it goes to trial;  and
* ''[https://family.legalaid.bc.ca/bc-legal-system/if-you-have-go-court/fcc-provincial-court Family management conferences in Provincial Court]'' contains information about general procedure, the orders a judge can make, what you need to do, have, and prepare for, and other tips.
*Rule 16-1 of the Supreme Court Family Rules allows a party (usually the winning party and after a trial) to seek costs from the other party (usually the losing party) although the “costs” do not represent a dollar-for-dollar reimbursement for legal fees (and can be awarded even if the winning party does not have a lawyer).   There are, however, exceptions to this general rule.
* The ''[https://family.legalaid.bc.ca/bc-legal-system/provincial-court-registries/family-justice-registries Family Justice registries]'' page contains specifics on family management conferences in Kelowna, Nanaimo, and Vancouver, especially on what needs to happen before you can get a family management conference appointment (e.g. getting a needs assessment with a family justice counsellor, and taking a parenting course).
* The ''[https://family.legalaid.bc.ca/bc-legal-system/if-you-have-go-court/family-management-conferences-provincial-court/preparing Preparing a script for a family management conference]'' page recommends preparing a short (5 minute) script on what to say and ask for in terms of orders. the page includes links to resources to help you prepare a script.


In general, if you can resolve a court proceeding without going to trial, you should. However, the settlement, whether it's reached with the help of a judge or not, must be fair and reasonable. (It's always a relief to settle a court proceeding, but if the settlement is unfair a return to court is inevitable!) Case conferences can really help to move a difficult case toward resolution, but the judge cannot force to you accept a settlement. You must agree that a proposed settlement is reasonable and agree to end the court proceeding on the terms of that settlement.
Parties need to do a couple things before they can get a date for a family management conference. They must go through a ''family needs assessment'' and, if applicable, complete a parenting course if the matter is filed in a Family Justice registry. Parties in a Parenting Education Program registry first need to complete a parenting course, where applicable.


==Supreme Court: Judicial case conferences==
===Family settlement conferences===
During a ''family management conference'' the judge may order the parties to attend a ''family settlement conference''. This is at done at the judge's discretion if they think the parties could resolve their issues without the need for a trial. The Provincial Court of BC has a helpful article about [https://www.provincialcourt.bc.ca/enews/enews-24-04-2018 family settlement conferences], and the Legal Aid BC's Family Law website also has more information about [[https://family.legalaid.bc.ca/bc-legal-system/if-you-have-go-court/family-settlement-conferences-provincial-court what to expect, what to prepare, and what can come out of these conferences.]


Judicial case conferences in the Supreme Court, usually referred to as JCCs, are relatively informal, off-the-record, private meetings between the parties, their lawyers and a master or judge in a courtroom. JCCs must be held in all contested family law court proceedings, and, in most cases, they must be held before any interim applications can be heard. (Exceptions to this rule are found at Rule 7-1(3) of the of the Supreme Court Family Rules).
===Trial preparation conferences===


Financial statements must be exchanged by the parties before each JCC. They must also be filed in court in <span class="noglossary">advance</span> of the JCC to give the judge the chance to read through them first. More information about Financial Statements is provided later in this chapter in [[Discovery Process in a Family Matter]].  
Under the [http://canlii.ca/t/b8rn Provincial Court Family Rules], a judge who sets a court proceeding for trial may also set a date for a trial preparation conference. The parties to the court proceeding are usually required to attend this conference, unless a party has a lawyer and they're available to speak with their lawyer by telephone if the lawyer needs to get instructions during the conference.


Lists of Documents are also to be exchanged early on in the discovery process (see Rule 9-1(1) of the Supreme Court Family Rules) unless the parties otherwise agree or the court otherwise orders, and therefore also often exchanged before the JCC.  (Lists of Documents are not filed in court, but simply exchanged informally between the parties).  More information about Lists of Documents is provided later in this chapter in [[Discovery Process in a Family Matter]].
Trial preparation conferences are short hearings before a judge in court to discuss how the trial will proceed and what, if any, additional steps must be taken to get the court proceeding ready for trial, such as exchanging documents and information, organizing experts' reports, or requiring that a views of the child report be prepared.


The more information that is exchanged before the JCC the better.  Parties who are well informed about the facts of the case and who have had the opportunity to get legal advice in advance of the JCC are more likely to reach a settlement at the JCC, and save the time, expense, stress and uncertainty of continuing the lawsuit.
More information about trial preparation conferences can be found later in this chapter, in the section [[Family Law Trials in Provincial Court|Trials in the Provincial Court]].


===Avoiding a judicial case conference===
{{BCPCJPBOFL2022}}


The usual rule is that the parties to a family law proceeding in Supreme Court must attend a judicial case conference before making an application to the court for interim orders, although there are exceptions to the rule. 
==Conferences in the Supreme Court==


Rule 7-1(2) of the Supreme Court Family Rules says that:
The three types of case conference held in the Supreme Court are ''judicial case conferences'', ''settlement conferences'', and ''trial management conferences''.


<blockquote><tt>Subject to subrules (3) and (4), unless a judicial case conference has been conducted in a family law case, a party to the family law case must not serve on another party a notice of application or an affidavit in support.</tt></blockquote>
===Judicial case conferences===


Subrule (3) sets out the exceptions to this requirement:
Judicial case conferences, usually referred to as "JCCs," are relatively informal, off-the-record, private meetings between the parties, their lawyers, and a master or judge in a courtroom, held under Rule 7-1 of the [http://canlii.ca/t/8mcr Supreme Court Family Rules]. JCCs must be held in all ''contested'' family law court proceedings &mdash; cases where a Response to Family Claim has been filed &mdash; and, in most cases, they must be held before any interim applications can be heard. In fact, Rule 7-1(2) says that "a party to the family law case must not serve on another party a notice of application or an affidavit in support" in support of an application until a JCC has been heard.


#when an application is being made for an order restraining either or both parties from disposing of property,
Under Rule 7-1(10) and (11), the parties must exchange Financial Statements in Form F8 before the JCC. (The Financial Statements must also be filed in court, in <span class="noglossary">advance</span> of the JCC, to give the judge the chance to read through them first.) More information about Financial Statements is provided later in this chapter in the [[Discovery & Disclosure in Family Law|Discovery and Disclosure]] section.  
#when an order will be made with the agreement of both parties, and
#when the application is being made without notice being given to the other side (sometimes called an ''ex parte application'' or a ''without notice application'').


Subrule (4) sets out some further exceptions to the general rule about JCCs and interim applications. However, if you need to ask for an exception under this subrule, you'll have to make an application to the court for an order granting the exception:
In general, the more information that is exchanged before the JCC the better. People who are well informed about the facts of their case and who have had the opportunity to get legal advice in advance of the JCC are much more likely to reach a settlement at their JCC, and save the time, expense, stress, and uncertainty of continuing the court proceeding.


<blockquote><tt>On application by a party, the court may relieve a party from the requirements of subrule (2) if</tt></blockquote>
====The purposes of judicial case conferences====
<blockquote><blockquote><tt>(a) it is premature to require the parties to attend a judicial case conference,</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(b) it is impracticable or unfair to require the party to comply with the requirements of subrule (2),</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(c) the application referred to in subrule (2) is urgent,</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(d) delaying the application referred to in subrule (2) or requiring the party to attend a judicial case conference is or might be dangerous to the health or safety of any person, or</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(e) the court considers it appropriate to do so in the circumstances.</tt></blockquote></blockquote>
 
In other words, if your application is urgent you can ask for permission to have your application heard before the first JCC. If your application falls into one of the exceptions set out in Rule 7-1(3), you don't need the court's permission. If your application doesn't fall into either category, you've got little choice but to have a JCC before you can bring your application.
 
Applications to be exempt from the JCC requirement are made by filing a special form of Requisition without an appearance in court.


===Scheduling a judicial case conference===
The basic purposes of JCCs are to review the claims each side is making, determine where there is agreement, and see whether there is anything short of trial that will resolve the claims in dispute. JCCs are relatively informal meetings, and in some courthouses everyone sits at a large table with the judge or master who is hearing the JCC. JCCs are private. Only the parties and their lawyers are allowed to be there. They are also held on a confidential, off-the-record basis, so that nothing said in the JCC can be used against anyone later on, like at an application or at trial.


To set a date for a JCC, first <span class="noglossary">contact</span> the court registry and get their available dates. (JCCs are given a lot of priority by the registry staff, and you should be able to book a hearing date within a month or two.) In most cases, you will want to give these dates to the other side and select a date that you are both available for. It's just common courtesy to select a date that's convenient for everyone, plus you will want the other side to be able to attend the conference.
Different judges and masters handle JCCs in different ways. Some judges and masters are very hands-on; others take a more distant, reserved approach. Some are very keen to try to settle a dispute, and will work almost like a mediator; others are content to leave areas of disagreement alone and focus on getting a resolution in place on the issues that can be settled instead. Some judges and masters will provide an informal opinion about the likely result of a particular court proceeding; others won't. There are no guarantees that a JCC will be run in any particular way at all.  


Once you have an agreeable date, call the registry back and tell them which date you've picked. They will then ask you to fill out and file a Notice of Judicial Case Conference in Form F19 setting that date. You will be charged a filing fee of $80. You must then serve a copy of your filed Notice of Judicial Case Conference on the other side, along with a copy of your filed financial statement, by ordinary service.
However, although JCCs can be a bit unpredictable, they are very useful in almost all cases. Some cases even settle at JCCs, with no need for further litigation! Even when a court proceeding doesn't completely settle at a JCC, JCCs offer a lot of other benefits. The first JCC is a great opportunity for each lawyer to meet the other party, and for the parties to meet each other's lawyers. They help to clarify each person's position and clear up any misunderstandings. They're also very useful for resolving small problems, like about paying a bill or making an upcoming decision about a child, that are too small or unimportant to deal with through an application.  


For a summary of how to schedule a JCC, see [[How Do I Schedule a Judicial Case Conference for Hearing?]] It's located in the ''How Do I?'' part of this resource, in the section ''Other Litigation Issues''.
At the JCC, the judge or master will explain why it's usually best to settle family law disputes rather than taking them all the way to trial, for reasons including the amount of money you'll spend getting to trial, the length of time it'll take to get to trial, and the impact of the conflict on the children during the time it takes to get to trial. Each side will have the opportunity to tell their story and explain what they're asking for an why they're asking for it. Most of the time, the lawyers for each party will summarize their understanding of the facts and briefly explain why their clients should have what they're looking for, and the clients will be asked if they have anything to add. JCCs often work best when the parties are able to freely express themselves. Sometimes it's best if the lawyers keep a sock in it.  


===The purposes of judicial case conferences===
Because cases often settle at JCCs, it is critical that you get proper legal advice about your situation and options if you don't have a lawyer, and, if you do have a lawyer, that you should speak to them about the range of potential results, areas where you might want to compromise your position, options for settlement, and the likely cost of resolving the court proceeding through trial. You want to do everything you can to maximize the chances of settlement, including making sure you've exchanged Financial Statements as far ahead of the JCC as possible.


The basic purposes of a JCC are to review the claims each side is making, determine where there is agreement, and see whether there is anything other than a trial that will resolve the claims in dispute. JCCs are relatively informal affairs, and in some courthouses everyone sits at a large table with the judge or master who is hearing the JCC. JCCs are private. Only the parties and their lawyers are allowed to be there. They are also held on an off-the-record basis, so that nothing said in the JCC can be used against anyone later on (i.e.: in an application to the court or at trial).
It's important to remember that while the judge or master may &mdash; and should! &mdash; push the parties to agree about certain things, ''you don't have to agree''. The judge or master cannot make any orders, except for procedural orders, that any party doesn't agree with. If you're not happy with a potential order, you have to say so!


Different judges and masters will handle JCCs in different ways. Some judges and masters are very hands-on; others take a more distant, judicial approach. Some are very keen to try to settle a dispute, and will work almost like a mediator; others are content to leave areas of disagreement alone and focus on getting a resolution in place on the areas of agreement instead. Some judges and masters will provide an informal opinion about the likely result in a particualr case; others won't. There are no guarantees that a JCC will be run in a particular way.
====Potential outcomes====


However, JCCs are very useful in almost all cases. Some cases will even settle at a JCC, with no need for further litigation. The court's powers at JCCs are set out at [http://canlii.ca/en/bc/laws/regu/bc-reg-169-2009/latest/part-2/bc-reg-169-2009-part-2.html Rule 7-1(15)] and are very broad. The court may:
Some or all of the legal issues in a court proceeding may settle at a JCC. Where there are areas of agreement, the judge or master will make an order on those issues with the consent of the parties, called a consent order. Issues that can't be agreed to will be left for further negotiation and, probably, further litigation.


<blockquote><tt>(a) identify the issues that are in dispute and those that are not in dispute and explore ways in which the issues in dispute may be resolved without recourse to trial;</tt></blockquote>
The court's powers at JCCs are set out at Rule 7-1 and are very broad:
<blockquote><tt>(b) make orders to which all the parties consent;</tt></blockquote>
<blockquote><tt>(c) mediate any of the issues in dispute;</tt></blockquote>
<blockquote><tt>(d) with the consent of the parties, refer any issues to mediation with a private mediator;</tt></blockquote>
<blockquote><tt>(e) refer the parties to a family justice counsellor, or to a person designated by the Attorney General to provide specialized support assistance, if the court has received written advice from the regional manager that the family justice counsellor or designated person is readily available to the parties;</tt></blockquote>
<blockquote><tt>(f) direct a party to attend the Parenting after Separation program operated by the Family Justice Services Division (Justice Services Branch), Ministry of Attorney General;</tt></blockquote>
<blockquote><tt>(g) make orders respecting amendment of a pleading, petition or response to petition within a fixed time;</tt></blockquote>
<blockquote><tt>(h) make orders requiring that particulars be provided in relation to any matter raised in a pleading;</tt></blockquote>
<blockquote><tt>(i) make orders respecting discovery of documents;</tt></blockquote>
<blockquote><tt>(j) make orders respecting examinations for discovery;</tt></blockquote>
<blockquote><tt>(k) direct that any or all applications must be made within a specified time;</tt></blockquote>
<blockquote><tt>(l) reserve a trial date for the family law case or reserve a date for a trial that is restricted to issues defined by the parties;</tt></blockquote>
<blockquote><tt>(m) set a date for a trial management conference under Rule 14-3;</tt></blockquote>
<blockquote><tt>(n) make any orders that may be made at a trial management conference under Rule 14-3 (9);</tt></blockquote>
<blockquote><tt>(o) without hearing witnesses, give a non-binding opinion on the probable outcome of a hearing or trial;</tt></blockquote>
<blockquote><tt>(p) without limiting any other orders respecting timing that may be made under this subrule, make orders respecting timing of events;</tt></blockquote>
<blockquote><tt>(q) adjourn the judicial case conference;</tt></blockquote>
<blockquote><tt>(r) direct the parties to attend a further judicial case conference at a specified date and time;</tt></blockquote>
<blockquote><tt>(s) make any procedural order or give any direction that the court considers will further the object of these Supreme Court Family Rules.</tt></blockquote>


At the JCC, each side will have the opportunity to tell their story and explain why they want what they're asking for. Most of the time, the lawyers for each party will state their understanding of the facts and why their clients should have what they're looking for, and the clients will be asked if they have anything to add. JCCs often work best when the parties are able to express their own views and concerns freely.
<blockquote><tt>(15) The court may do one or more of the following at a judicial case conference:</tt></blockquote>
<blockquote><blockquote><tt>(a) identify the issues that are in dispute and those that are not in dispute and explore ways in which the issues in dispute may be resolved without recourse to trial;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(b) make orders to which all the parties consent;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(c) mediate any of the issues in dispute;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(d) with the consent of the parties, refer the parties to a family dispute resolution professional, within the meaning of the ''Family Law Act'', other than a family justice counsellor;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(e) refer the parties to a family justice counsellor, or to a person designated by the Attorney General to provide specialized support assistance, if the court has received written advice from the regional manager that the family justice counsellor or designated person is readily available to the parties;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(f) direct a party to attend the Parenting after Separation program operated by the Family Justice Services Division (Justice Services Branch), Ministry of Attorney General;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(g) make orders respecting amendment of a pleading, petition or response to petition within a fixed time;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(h) make orders requiring that particulars be provided in relation to any matter raised in a pleading;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(i) make orders respecting discovery of documents;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(j) make orders respecting examinations for discovery;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(k) direct that any or all applications must be made within a specified time;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(l) reserve a trial date for the family law case or reserve a date for a trial that is restricted to issues defined by the parties;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(m) set a date for a trial management conference under Rule 14-3;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(n) make any orders that may be made at a trial management conference under Rule 14-3 (9);</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(o) without hearing witnesses, give a non-binding opinion on the probable outcome of a hearing or trial;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(p) without limiting any other orders respecting timing that may be made under this subrule, make orders respecting timing of events;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(q) adjourn the judicial case conference;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(r) direct the parties to attend a further judicial case conference at a specified date and time;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(s) make any procedural order or give any direction that the court considers will further the object of these Supreme Court Family Rules.</tt></blockquote></blockquote>


JCCs also work best when both (or in some cases all) parties come prepared.  This means having a realistic view of the strengths and weaknesses of the evidence that you have to prove your case and the strengths and weaknesses of the legal arguments you are trying to advance. It is also helpful to have a sense of the likely cost of taking the matter to trial if you can’t settle it at the judicial case conference (or sometime thereafter).  As noted before, Financial Statements and often Lists of Documents are exchanged prior to the judicial case conference as the exchange of information is a necessary step before a settlement can be reached.
To me, the highlights of the powers provided by Rule 7-1(15) are these. The judge or master can:


It is important to remember that while the judge or master may (and should!) push the parties to agree about certain things, they don't have to agree. The judge or master cannot make any orders, except for procedural orders, that the parties don't agree with. If you're not happy with a potential order that's being discussed, you must say so!
#handle the case conference like a mediator, which really lets the court get into the thick of it, push the parties a bit, and see what they're prepared to agree to;
#explore options for settlement other than trial, which might include arbitration where the parties need a more flexible dispute resolution process;
#give a non-binding opinion about the likely outcome of an application or the trial, which often provides everyone, including the lawyers, with a really helpful reality check;
#make consent orders, to get rid of any parts of the court proceeding that can resolved early on; and,
#schedule another JCC, which gives the parties the benefit of a continuing non-adversarial process.


===Potential outcomes===
The bit about non-binding opinions is especially important. If my client won't listen to me about the likely outcome of an application or a claim, they'll usually listen to a judge or master!


It is possible for some or all issues to be settled at a JCC. Where there are areas of agreement — which could concern anything, from a temporary parenting  schedule, to interim support, to a protection order, to the sale of the family home, to the production of documents — the judge or master will make that order. Areas that can't be agreed upon will be left for further negotiation and further litigation.
Even if nothing can be agreed upon, however, the judge or master will usually make a series of orders about the next procedural steps in the litigation. This is very helpful as well, and usually helps to push the court proceeding down the road toward trial. Typically, orders about procedural steps include:


Even if nothing can be agreed upon, the judge or master will usually make a series of orders about the next procedural steps in the litigation. Typically, these will include:
#scheduling an application for hearing;
 
#setting dates for the exchange of documents and lists of documents;
*scheduling an application for hearing,
#setting dates for examinations for discovery;
*setting dates for the exchange of documents and lists of documents,
#scheduling a settlement conference;
*setting dates for examinations for discovery,
#resolving issues about experts and reports about parenting arrangements; and,
*scheduling a settlement conference,
#setting the dates for the trial management conference and the trial.
*resolving issues about experts and reports about parenting arrangements,
*setting the dates for the trial management conference and the trial, and
*scheduling the dates for any further JCCs.


At the end of the conference, the court clerk will print out a case management plan that will show the orders that have been agreed to, the issues still in dispute, and any schedule for the next steps in the litigation. Most of the time, both parties and their lawyers will sign the case management plan; no one needs to sign a case management plan where nothing was agreed to.
At the end of the conference, the court clerk will print out a case management plan that will show the orders that have been agreed to, the issues still in dispute, and any schedule for the next steps in the litigation. Most of the time, both parties and their lawyers will sign the case management plan; no one needs to sign a case management plan where nothing was agreed to.


== Supreme Court: Settlement conferences ==
====Scheduling a judicial case conference====


Settlement conferences are available in the Supreme Court at the request of both parties.  They are usually not mandatory, but can be ordered by a judge or master. They are relatively informal, off-the-record, private meetings between the parties, their lawyers and a master or judge in a courtroom for the purpose of exploring all possibilities of settlement (See Rule 7-2 of the of the Supreme Court Family Rules).
Unlike family case conferences in the Provincial Court, you don't need a judge to make an order that you have a JCC. You can just schedule one yourself, though the trial coordinator, and then send a Notice of Judicial Case Conference to the other parties in Form F19. What's even better about JCCs is that you can have as many of them as you want! Rule 7-1 says that:


Like JCCs, settlement conferences are private. Only the parties and their lawyers are allowed to be there unless the parties and the judge all agree that another person can attend. They are also held on an off-the-record basis, so that nothing said in the settlement conference can be used against anyone later on (i.e.: in an application to the court or at trial).
<blockquote><tt>(1) A party may request a judicial case conference at any time, whether or not one or more judicial case conferences have already been held in the family law case.</tt></blockquote>


There are no guarantees that a settlement conference will result in a settlement as that requires that the parties attend in good faith and are motivated to settle.
In fact, I've used a series of JCCs to handle really sensitive problems that could have been handled through multiple applications, but would have blown up if they'd had to go through the usual process for making interim applications, especially with the requirement that the evidence presented at interim applications usually be in the form of affidavits. This approach isn't appropriate for all people in all court proceedings, but dealing with the sensitive problems in these cases through a bunch of JCCs let me resolve them with a minimum amount of conflict. Neither side got upset making or defending interim applications, and neither side had to write affidavits committing themselves to particular positions.


Updated financial information should be exchanged between the parties before a settlement conference. If the updates are extensive and significant it is helpful to update and exchange sworn financial statements as well. If financial statements are updated, they should also be filed in court in advance of the settlement or a copy brought for the judge at the settlement conference. 
=====Judicial case conference must be held before other applications can be held=====


It is common practice for parties to exchange settlement conference briefs prior to a settlement conference, and parties may be directed to do so.  There is no specific form of settlement conference brief, but the following information should be included (or at least considered for inclusion):
As we've already mentioned, under Rule 7-1(2) no one can serve a Notice of Application or affidavit until a JCC has been heard. That usually gives people a lot of motivation to have a JCC early on in a new court proceeding.  
# Key facts & dates: date of cohabitation, marriage, separation &/or divorce, birthdates of parties and children, and other significant dates (may include house sales/purchases and/or moves, changes in employment or education, significant financial transactions such as inheritances, loans, purchases)
# List of issues to be resolved and a description of your positon about each one;  and
# List of key documents and other evidence to be relied upon, for example expert reports such as a section 211 parenting assessment or a marriage agreement or loan document that is at the heart of the dispute;  you may want to attach a copy of any such document to the settlement conference brief;  do bring an extra copy to the settlement conference in case the judge or the other party doesn’t have theirs.
# Key case law to be relied on (more likely where the parties have lawyers).


At the settlement conference, each party will have turns telling the judge their version of the facts and why they want the orders that they want.  The judge will listen and ask questions and explore settlement options.  The judge may even provide opinions about the likely outcome of the case if it goes to trial based upon the judge’s experience in other cases and what the judge knows about the case. 
=====Exceptions to the bar on other applications=====


Also like JCCs, settlement conferences work best when both parties come prepared, and the more information that is exchanged before the settlement conference the better.  Being prepared also means having a realistic view of the strengths and weaknesses of the evidence that you have to prove your case and the strengths and weaknesses of the legal arguments you are trying to advance. It is also helpful to have a sense of the likely cost of taking the matter to trial if you can’t settle it at the settlement conference.  Parties who are well informed about the facts of the case and who have had the opportunity to get legal advice in advance of the settlement conference are more likely to reach a settlement there, and save the time, expense, stress and uncertainty of continuing the lawsuit through to trial.
There are some exceptions to this rule. Under Rule 7-1(3), applications that are being brought without notice to the other side and applications


=== Scheduling a settlement conference ===
#for property protection orders under the ''[[Family Law Act]]'' and the federal ''[http://canlii.ca/t/8rzj Family Homes on Reserves and Matrimonial Interests or Rights Act]'',
#for orders that everyone agrees to, called consent orders,
#to change a final,
#to cancel or suspend a family law agreement, and
#to set aside the determination of a parenting coordinator,


To set a date for a settlement conference, you will then need to contact the court registry and get their available dates. You will then need to communicate with the other party to select a date that you are both available for.
can all be brought without first having a JCC. If your application doesn't fit into this list of exceptions, you may be able to apply for an exemption from the Rule 7-1(2) requirement under subrules (4) and (5). Rule 7-1(4) says that:
Once you have an agreeable date, call the registry back and tell them which date you've picked. They will then ask you to fill out and file a Requisition in Form F17 setting that date. There is no filing fee charged to schedule a settlement conference.  You must then serve a copy of your filed Requisition on the other side by ordinary service


== Supreme Court: Trial management conferences ==
<blockquote><tt>On application by a party, the court may relieve a party from the requirements of subrule (2) if</tt></blockquote>
<blockquote><blockquote><tt>(a) it is premature to require the parties to attend a judicial case conference,</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(b) it is impracticable or unfair to require the party to comply with the requirements of subrule (2),</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(c) the application referred to in subrule (2) is urgent,</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(d) delaying the application referred to in subrule (2) or requiring the party to attend a judicial case conference is or might be dangerous to the health or safety of any person, or</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(e) the court considers it appropriate to do so in the circumstances.</tt></blockquote></blockquote>


Parties heading to trial are required to schedule and attend a trial management conference (unless the party has a lawyer in which case the party does not have to attend as long as s/he is available by telephone to speak with their lawyer if instructions are needed during the TMC). The trial management conference is a meeting with a judge or a master to discuss how the trial will proceed and what, if any, additional steps must be taken to ready the parties for trial.
Applications to be exempted from the JCC requirement are made by filing a special form without an appearance in court. Use a Requisition in Form F17, being sure to use the version that refers to Schedule A of the Supreme Court's [https://www.bccourts.ca/supreme_court/practice_and_procedure/practice_directions/family/FPD-18_Applications_Made_by_Requisition.pdf Family Practice Direction 18].


The trial management conference must take place at least 28 days before the scheduled trial date, unless the court orders otherwise (see Rule 14-3(1) of the Supreme Court Family Rules).
=====Setting a date=====


Each party (or their lawyer if represented) is required to file and serve on all other parties a trial brief in [[Form F45 Trial Brief|Form 45]] at least 7 days before the trial management conference (see Rule 14-3(3) of the Supreme Court Family Rules). The trial brief must contain:
To set a date for a JCC, first <span class="noglossary">contact</span> the court registry and get the available JCC dates. (JCCs are given a lot of priority by the registry staff, and you should be able to book a hearing date within a month or two.) In most cases, you will want to give these dates to the other side and select a date on which you are both available. It's just common courtesy to select a date that's convenient for everyone, and you don't want to look petty and mean-spirited setting a date without bothering to check that it works for the other side.
# A summary of the issues and that party’s position about each issue;
# A list of the witnesses that party intends to call at trial, including each witness’ address and an estimate of the time that witness will be on the stand answering questions by that party;
# A list of any expert reports that party intends to rely upon at trial;
# A list of the witnesses that party intends to cross examine and the time estimate for each;
# A list of any orders already made in the court proceeding which may affect the conduct of the trial;
# A list of the documents and other exhibits that party intends to rely upon at trial;
# A list of the legal authorities that party intends to rely upon at trial;
# A list of the orders that party is requesting the judge to make; and
# That party’s time estimate for submissions (final argument) at the end of the trial.


At the trial management conference, the judge or master may consider and make orders about the following issues (as set out in Rule 14-3(9)):
Once you have a mutually-agreeable date, call the registry back and tell them which date you've picked. They will then ask you to fill out and file a Notice of Judicial Case Conference in Form F19 formally reserving that date. You will be charged a filing fee (currently $80). You must then serve a copy of your filed Notice of Judicial Case Conference on the other side. along with a copy of your filed Financial Statement, by ordinary service.
:(a) direct the parties to attend a settlement conference;
:(b) amendment of pleadings within a fixed time;
:(c) a plan for how the trial should be conducted;
:(d) admissions of fact at trial;
:(e) admission of documents at trial, including:
::(i) agreements as to the purposes for which documents may be admitted, and
::(ii) the preparation of common books of documents and document agreements;
:(f) imposing time limits for the direct examination or cross-examination of witnesses, opening statements and final submissions;
:(g) directing that a party provide a summary of the evidence that the party expects one or more of the party's witnesses will give at trial;
:(h) directing that evidence of witnesses be presented at trial by way of affidavit;
:(i) respecting experts, including, without limitation, orders that the parties' experts must, before the service of their respective reports, confer to determine and report on those matters on which they agree and those matters on which they do not agree;
:(j) directing that the parties present opening statements and final submissions in writing;
:(k) adjournment of the trial;
:(l) directing that the number of days reserved for the trial be changed;
:(m) adjourning the trial management conference;
:(n) directing the parties to attend a further trial management conference at a specified date and time; and
:(o) any other matter that may assist in making the trial more efficient or aid in the resolution of the family law proceeding.


If a party (or that party’s) lawyer does not attend a Trial Management Conference, the judge or master may proceed with the TMC without out, adjourn the TMC to another date, and/or order you to pay costs to the other party (see Rule 14-3(5)).
For a summary of how to schedule a JCC, see [[How Do I Schedule a Judicial Case Conference for Hearing?]] It's located in the Helpful Guides & Common Questions part of this resource, in the section Other Litigation Issues.
 
Rule 14-3 of the Supreme Court Family Rules sets out further information about the Trial Management Conference.


==Provincial Court: Family case conferences==
=====Filing Financial Statements=====


There are two big differences between judicial case conferences in the Supreme Court and family case conferences in the Provincial Court. First, FCCs aren't mandatory and you only get to have an FCC if a judge orders that you have one. Second, the judge at an FCC has the discretion to make orders without the consent of a party. Otherwise FCCs are pretty much just like JCCs.
Under Rule 7-1(10), the person who serves the Notice of Judicial Case Conference must also file and serve a Financial Statement in Form F8. (Normally, you'd do this at the same time that you're filing and serving the Notice of Judicial Case Conference.) Under Rule 7-1(11), the other parties must file and serve their own Financial Statements.  


===Applying for a family case conference===
Each party must file and serve their Financial Statements at least seven days before the date set for the JCC, although this rule is rarely followed. Quite often, Financial Statements aren't received until the night before, or the morning of, the JCC. That's a shame, but it's better to get the other side's Financial Statement late than not at all. If you do get the Financial Statement just before the JCC, ask the judge if the start of the JCC can be delayed by five or ten minutes so that you can read the other side's Financial Statement.


Under [http://canlii.ca/t/85pb Rule 7(1)] of the Provincial Court Family Rules, a judge may order the parties to attend an FCC where the case involves contested claims about guardianship or for parental responsibilities, parenting time or contact. An application for an FCC can be made at a first appearance or at any subsequent appearance, or by Notice of Motion like any other interim application.
====Preparing for judicial case conferences====


It is fairly easy to get an order that an FCC be heard as the court will usually agree that an FCC is a good idea. The court will not be interested in granting an FCC if:
By the time you have your JCC, the claimant will have served the respondent with their Notice of Family Claim. The respondent will have served the claimaint with their Response to Family Claim, and possibly also their Counterclaim. It really is a shame that the rule about exchanging Financial Statements isn't complied with better than it is, because preparing and reviewing these statements always lends important depth to the legal issues in a court proceeding, and, as we've already said, you want to do ''everything'' you can to maximize the chances of settlement at your JCC.


*it's obvious that you've asked for the FCC to obstruct the hearing or trial or an interim application,
When I prepare for a JCC, I usually make notes intended to remind myself about the important events in the parties' relationship. I make notes in point-form about things like:
*there's already been an FCC heard in your case and there's nothing to suggest that a new FCC will have a better chance of success, or
*there is an urgent reason for the case to head to trial without further delay.


===Scheduling a family case conference===
#the age and occupation of each party, and anything else that's relevant to their employment or employability, such as any illnesses or disabilities;
#the dates the parties began to live together, married and separated;
#the names and ages of each of the parties' children, the grades the children are in and the schools they attend, and any important facts about the children including any illnesses or disabilities;
#the date the court proceeding started and the basic claims being made against the respondent by the claimant and against the claimant by the respondent;
#the dates and details of any orders that have already been made; and,
#the dates and details of any attempts made to resolve the legal issues out of court.


FCCs are booked by the judicial case manager, and if you get an order for an FCC, the judge will adjourn your case to the judicial case manager to get a date set up. Like JCCs, it is good idea to pick a date on which everyone is available to attend.
Some lawyers also prepare ''briefs'' for JCCs. "Briefs" are short statements of the facts of the case and the applicable law and provide a similarly short argument about why the judge should make the orders sought by the party who filed the brief. (Briefs are a convenient way to make the main argument in favour of a client's position, and I sometimes receive these at the beginning of a mediation.) They're intended to persuade not only the judge or master who is hearing the JCC but also the other parties to the court proceeding. Honestly, I'm not sure that the impact briefs usually have is worth the time or money it takes to prepare them. Quite often, these briefs are handed out &mdash; to the judge or master and the other lawyers &mdash; at the start of the JCC but never get mentioned again. If, however, a brief can be delivered to the other parties and to the court before the JCC ''and'' the judge or master has the time to read the brief along with the court file, it may have a chance of making a difference.


The judicial case manager will fix the date for the FCC on the spot and give you a slip with the date and time on it.
Given how important JCCs can be in settling some or all of the issues in a court proceeding, most lawyers will also prepare their clients for the JCC. I talk to my clients about the importance of being civil and respectful &mdash; to the judge or master, to the other parties and to the other lawyers &mdash; but encourage them to express themselves and talk about why they want what they want; I review the claims they've made and the facts and the law supporting those claims; I talk about how the JCC is likely to go and the possible results; and, I talk about any urgent or short-term problems that need to be addressed, and hopefully resolved, at the JCC.


For a summary of how to schedule a case conference, see [[How Do I Schedule a Family Case Conference for Hearing?]] It's located in the ''How Do I?'' part of this resource, in the section ''Other Litigation Issues.''
===Settlement conferences===


===The purposes of family case conferences===
Settlement conferences are available in the Supreme Court at the request of both parties. The rules do not require that a settlement conference be held in every court proceeding, but a judge or master can order that one be held. They are relatively informal meetings between the parties, their lawyers, and a master or judge held pursuant to Rule 7-2 of the [http://canlii.ca/t/8mcr Supreme Court Family Rules]. They are solely concerned with finding a way to settle the court proceeding.


The primary purpose of an FCC is to reach a settlement of any disputed parenting issues. Although [http://canlii.ca/t/85pb Rule 7] limits the circumstances in which an FCC can be ordered to parenting issues, it doesn't say that no other issues can be discussed at an FCC, and the judge may be prepared to deal with support issues as well.
Settlement conferences, like JCCs, are private and are held in courtrooms that are closed to the public. Only the parties and their lawyers are allowed to attend the conference, unless the parties and the judge all agree that someone else can be present. They are held on a confidential, off-the-record basis, so that nothing said in the conference can be used against anyone later on, like at an application or at trial.


FCCs are relatively informal affairs, and most of the time everyone sits at a large table with the judge who is hearing the FCC. FCCs are private; under Rule 7(2) only the parties and their lawyers are allowed to be there. Under Rule 7(3), the judge may give permission for other people, including the parties' child, to attend. FCCs are held on an off-the-record basis, so that nothing said in the FCC can be used against anyone later on.
====Briefs, Financial Statements and other preparations====


Although different judges will handle FCCs in different ways, most of the time the judge will <span class="noglossary">act</span> like a mediator. Some judges will handle the FCC in a reserved, judicious manner. Others are more hands-on and will do everything they can to help the parties settle their issues, including:
Updated financial information should be exchanged between the parties before a settlement conference. If the updates are extensive and significant it is helpful to update and exchange sworn Financial Statements as well. If new Financial Statements are prepared, they should also be filed in court in advance of the settlement conference so that the master or judge has a chance to read through it. 


*scheduling a series of FCCs,
It is common practice for parties to exchange briefs prior to a settlement conference. In fact, a master or judge who directs the parties to attend a conference may direct that briefs, and possibly fresh Financial Statements, be exchanged beforehand. Briefs are very useful in the context of settlement conferences. They:
*speaking directly to the children,
*ordering or recommending views of the child reports,
*ordering support be paid on an interim basis (meaning until the trial is heard),
*ordering a party to produce relevant documents such as income tax returns or bank records,
*ordering that a section 211 report be prepared, and
*asking important third parties, like a new spouse or a half-sibling, to attend a future FCC.


At the FCC, each side will have the opportunity to tell their story and explain why they want what they're asking for. Most of the time, the lawyers for each party will state their understanding of the facts and why their clients should have what they're looking for, and the clients will be asked if they have anything to add. FCCs often work best when the parties are able to voice their own views and concerns freely.
#force the parties and their lawyers to really think about the legal issues and the facts that relate to those issues, about the orders they want the court to make, and how the law does and doesn't support the court making those orders;
#can help to persuade another party that the party filing the brief has a good argument and may, in fact, be right or at least more likely to succeed at trial; and,
#give the presiding master or judge a really good overview of the legal issues and the relevant law, that they may be able to use when trying to help the parties settle their dispute.


Cases often settle at FCCs. In order to maximize the chances of settlement, it is critical that you get proper legal advice about your situation and options before you go to the FCC if you don't have a lawyer. If you do have a lawyer, you should speak to him or her about the range of potential results areas where you might want to compromise your position, options for settlement, and the likely cost of proceeding to trial.
There is no specific form of settlement conference brief, but the following information is usually really helpful:


===Potential outcomes===
*'''Key facts and dates:''' Dates of cohabitation, marriage, separation and divorce, birthdates of parties and children, and other significant dates, including the dates of things like the purchase and sale of a house, moves, changes in employment or education, and important financial transactions such as inheritances, loans, and purchases.
*'''List of legal issues:''' Include the issues to be resolved and a description of your position about each one.
*'''List of key documents:''' A list of the documents and other evidence you're relying on in support of your position, for example, expert reports, marriage agreements, employment contracts, loan documents, wills, and so forth. You may want to attach copies of any important documents to your settlement conference brief, or bring an extra copy to the settlement conference in case the master or judge, or another party, doesn’t have theirs.
*'''Key statute and case law:''' Copies of the legislation and case law that you're relying on in support of your position.


It is possible for some or all issues to be settled at a FCC. Where there are areas of agreement, the judge will make that order. Issues that can't be agreed upon will be left for further negotiation and further litigation.
At the settlement conference, each party will have a turn to tell the master or judge their version of the facts and why they want the orders that they want. The master or judge will listen and ask questions and explore settlement options. The master or judge may even provide opinions about the likely outcome of the case if it goes to trial based upon the their experience in other cases and what the master or judge knows about the case.


[http://canlii.ca/t/85pb Rule 7(4)] lists the things a judge can do at a FCC:
Also like JCCs, settlement conferences work best when both parties come prepared and have made full disclosure of all the documents they're relying on. In general, the more information that is exchanged before the settlement conference the better. Being prepared also means having a realistic view of the strengths and weaknesses of the evidence that you have to prove your case, and the strengths and weaknesses of the legal arguments you are trying to advance. If you don't have a lawyer with you at the settlement conference, it can be a good idea to speak with one beforehand for a legal opinion about your case and its strengths and weaknesses. It's also helpful to have a sense of the likely cost of taking the matter to trial if you can’t settle it at the settlement conference.


<blockquote><tt>The judge at the family case conference may do one or more of the following:</tt></blockquote>
People who are well informed about the facts of the case and who have had the opportunity to get legal advice in advance of the settlement conference are more likely to reach a settlement there, and save the time, expense, stress, and uncertainty of continuing the lawsuit through to trial.
<blockquote><blockquote><tt>(a) mediate any of the issues in dispute;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(b) decide any issues that do not require evidence;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(c) with consent of the parties, refer any issues to mediation with a private mediator;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(d) if the regional manager has advised the court in writing that the person or program is readily available to the parties, refer the parties to a family justice counsellor or to a person designated by the Attorney General to provide specialized maintenance assistance;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(e) adjourn the case for purposes of mediation under paragraph (c) or a referral under paragraph (d);</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(f) make an order to which all of the parties consent;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(g) direct that any or all applications must be made within a set time;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(h) direct the parties to attend a further family case conference, setting a date for that conference;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(i) set a date for a trial preparation conference under rule 8;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(j) make any order that may be made at a trial preparation conference under rule 8 (4);</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(k) if the judge does not set a date for a further family case conference or for a trial preparation conference, set a trial date for the matter or set a date for a trial that is restricted to issues defined by the parties;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(l) make an interim or final order requested in an application, reply or notice of motion;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(m) without hearing witnesses, give a non-binding opinion on the probable outcome of a hearing or trial;</tt></blockquote></blockquote>
<blockquote><blockquote><tt>(n) make any other order or give any direction that the judge considers appropriate.</tt></blockquote></blockquote>


Although that last item, "make any other order or give any direction that the judge considers appropriate," sounds pretty all-encompassing and all-powerful, in practice the court rarely makes orders that one or more parties oppose.
====Scheduling a settlement conference====


== Provincial Court: Trial preparation conferences ==
To set a date for a settlement conference, you will need to contact the court registry and get the available settlement conference dates. You'll then need to talk to the other parties to select a date on which everyone is available.
Once you have an agreeable date, call the registry and tell them which date you've picked. You will then need to fill out and file a Requisition in Form F17 reserving the date. There is no filing fee charged to schedule a settlement conference. You must then serve a copy of your filed Requisition on the other side by ordinary service.


Parties heading to trial are usually required to attend a trial preparation conference, except if a party has a lawyer in which case the party does not have to attend as long as s/he is available by telephone to speak with their lawyer if instructions are needed during the TPC) .  The trial preparation conference is a short court hearing with a judge discuss how the trial will proceed and what, if any, additional steps must be taken to ready the parties for trial. 
===Trial management conferences===


There is no specific time frame for scheduling a trial preparation conference nor are they mandatory.
Parties heading to trial are required to schedule a trial management conference. Trial management conferences are meetings with a judge or a master to discuss how a trial will proceed and what, if any, additional steps must be taken to make sure that the parties are ready for trial, such as exchanging documents and information, organizing experts' reports, or requiring that a views of the child report be prepared.


There is no specific rule as to what parties need to bring to the trial preparation conference, but each party should:
The parties are normally required to attend the trial management conference in person, unless they have a lawyer and are available by telephone to speak with their lawyer in the event instructions are needed during the conference.
* Prepare a summary of the issues and that party’s position about each issue. 
* Be aware of the evidence that party intends to use at trial, including: 
** the documents (including expert reports, if any) that party intends to rely upon at trial 
** the witnesses (names and contact information) that party intends to call at trial, and a time estimate for each witness’ testimony


At the trial preparation conference, the judge may do one or more of the following (see Rule 8(4) of the Provincial Court (Family) Rules):
More information about trial management conferences can be found later in this chapter, in the section [[Family Law Trials in Supreme Court|Trials in the Supreme Court]].
<blockquote><tt>
:(a) order a party to allow inspection and copying of records, specified in the order, that are or have been in the party's possession or control or, if not in that party's possession or control, are within that party's power;
:(b) order a party to serve on the other parties a written summary of the proposed evidence of a witness within a set time;
:(c) if the judge determines that there are any pending applications relating to the case that have not yet been heard, order that those applications be heard at the trial preparation conference or be brought and heard within a set time;
:(d) order the parties to file a statement of agreed facts, within a set time;
:(e) discuss evidence that will be required and the procedure that will be followed at that trial;
:(f) order a party to bring to trial a record, specified in the order, that is or has been in the party's possession or control or, if not in the party's possession or control, is within that party's power;
:(g) grant permission to a party to submit evidence by affidavit at the trial, in accordance with rule 13 [concerning affidavits] and with any directions given by the judge presiding at the trial preparation conference;
:(h) estimate the time required for a trial;
:(i) set a trial date for the matter or set a date for a trial that is restricted to issues defined by the parties;
:(j) make any order or give any direction that the judge considers appropriate.
</tt></blockquote>


==Resources and links==
==Resources and links==
Line 299: Line 238:


* ''[http://canlii.ca/t/849w Provincial Court Act]''
* ''[http://canlii.ca/t/849w Provincial Court Act]''
* [http://canlii.ca/t/85pb Provincial Court Family Rules]
* [http://canlii.ca/t/b8rn Provincial Court Family Rules]
* ''[http://canlii.ca/t/84d8 Supreme Court Act]''
* ''[http://canlii.ca/t/84d8 Supreme Court Act]''
* [http://www.bclaws.ca/EPLibraries/bclaws_new/document/ID/freeside/169_2009_00 Supreme Court Family Rules]
* [http://canlii.ca/t/8mcr Supreme Court Family Rules]
* ''[http://canlii.ca/t/84h8 Court Rules Act]''
* ''[http://canlii.ca/t/84h8 Court Rules Act]''


===Resources===
===Resources===


* BC Provincial Court website:
** ''[https://www.clicklaw.bc.ca/resource/4904 What can I expect at a Family Management Conference?]''
** ''[https://www.provincialcourt.bc.ca/types-of-cases/family-matters/links Resources for Family Cases]''
* [http://www.provincialcourt.bc.ca/types-of-cases/family-matters/chief-judge-practice-directions Provincial Court Family Practice Directions]
* [http://www.provincialcourt.bc.ca/types-of-cases/family-matters/chief-judge-practice-directions Provincial Court Family Practice Directions]
* [http://www.courts.gov.bc.ca/supreme_court/practice_and_procedure/family_practice_directions.aspx Supreme Court Family Practice Directions]
* [http://www.bccourts.ca/supreme_court/practice_and_procedure/family_practice_directions.aspx Supreme Court Family Practice Directions]
* [http://www.courts.gov.bc.ca/supreme_court/practice_and_procedure/administrative_notices.aspx Supreme Court Administrative Notices]
* [http://www.bccourts.ca/supreme_court/practice_and_procedure/administrative_notices.aspx Supreme Court Administrative Notices]
* [http://www.courts.gov.bc.ca/supreme_court/scheduling/ Supreme Court Trial Scheduling]
* [http://www.bccourts.ca/supreme_court/scheduling/ Supreme Court Trial Scheduling]


===Links===
===Links===


* [http://www.provincialcourt.bc.ca/ Provincial Court website]
* [http://www.provincialcourt.bc.ca/ Provincial Court website]
*[http://www.courts.gov.bc.ca/supreme_court/practice_and_procedure/practice_directions/family/FPD%20-%2012%20-%20Judicial%20Case%20Conferences%20-%20Litigants'%20Guide%20to%20Judicial%20Case%20Conferences.pdf Supreme Court website: Litigants' Guide to Judicial Case Conferences]
*[https://www.bccourts.ca/supreme_court/practice_and_procedure/practice_directions/family/FPD-18_Applications_Made_by_Requisition.pdf Family Practice Direction 18]
* [http://www.familylaw.lss.bc.ca/resources/fact_sheets/Judicial_Case_Conferences_Supreme_Court.php Legal Services Society: Judicial Case Conferences in Supreme Court]
* [http://www.bccourts.ca/supreme_court/practice_and_procedure/practice_directions/family/FPD%20-%2012%20-%20Judicial%20Case%20Conferences%20-%20Litigants'%20Guide%20to%20Judicial%20Case%20Conferences.pdf Supreme Court website: Litigants' Guide to Judicial Case Conferences]
* [http://www.familylaw.lss.bc.ca/guides/mini/howToJCC/index.php Legal Services Society: How to deal with a JCC]
* [https://www.clicklaw.bc.ca/resource/4649 Legal Aid BC's Family Law website's information page "If you have to go to court"]  
* [http://www.familylaw.lss.bc.ca/resources/fact_sheets/Family_Case_Conferences_Provincial_Court.php Legal Services Society: Family Case Conferences in Provincial Court]
**See ''Family management conferences in Provincial Court''
* [http://www.familylaw.lss.bc.ca/resources/fact_sheets/familyCaseConferenceChecklist.php Legal Services Society: Family Case Conference Checklist]
* Legal Aid BC's Family Law website's ''[https://family.legalaid.bc.ca/bc-legal-system/provincial-court-registries/family-justice-registries Family Justice registries]''
* [http://www.familylaw.lss.bc.ca/guides/prepare/TMC.php Legal Services Society: Prepare for and attend the Trial Management Conference]
* [http://www.clicklaw.bc.ca/resource/4061 Legal Aid BC's video "Scheduling and Preparing for a Supreme Court Trial"] (Attend a Trial Management Conference starts at the 2:15 mark)




{{REVIEWED | reviewer = [[JP Boyd]], May 19, 2013}}
{{REVIEWED | reviewer = [[JP Boyd]], 12 April 2020}}


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Latest revision as of 20:08, 25 July 2022

Case conferences are meetings between the parties to a court proceeding, their lawyers (if they have them), and a judge, usually for purposes relating to the management or settlement of the court proceeding.

This section discusses judicial case conferences, family management conferences and settlement conferences — the most common kinds of conferences held in the Provincial Court and the Supreme Court — and their uses and limitations. It also talks about trial management and trial preparation conferences, and provides tips about how you can get the most out of your time and the judge's time at case conferences.

Introduction

Case conferences are held to either move a court proceeding toward trial or to explore options for settlement. Case conferences are usually held in courtrooms or in special courthouse meeting rooms set aside for the purpose. The judge may be sitting at the head of the courtroom on the bench or at a table with the parties and their lawyers. Although case conferences are a little less formal than hearings and trials, they still need to be taken seriously and the judge needs to be treated with the same respect.

Family management conferences in the Provincial Court and judicial case conferences in the Supreme Court are held early in a court proceeding and are focussed on settling any of the legal issues that can be agreed to, getting short-term arrangements for the support and parenting of children set up, and planning the next few steps in the proceeding.

Trial preparation conferences in the Provincial Court and trial management conferences in the Supreme Court are all about getting the court proceeding ready for trial. They are held towards the end of a proceeding and are focused on making sure that all of the parties are ready to go.

Settlement conferences in the Supreme Court and Family settlement conferences in the Provincial Court are aimed at trying to settle the legal issues in the court proceeding so that trial can be avoided.

Conferences in the Provincial Court

The three types of case conferences held in the Provincial Court are family management conferences, family settlement conferences, and trial preparation conferences.

The information in this section does not apply to family law cases in the Victoria or Surrey registries of the Provincial Court. Those cases are managed under the Early Resolution Model, which is governed by special rules. For more information about the Early Resolution Model, read the resources published by the BC Government.

Family management conferences

A family management conference is an informal process where a judge or family justice manager tries to help the parties narrow down the issues they disagree about, and if possible resolve them. Case management orders, directions, and interim orders can also be made at a family management conference, and even final orders can be made if the parties consent. The Provincial Court includes information about these conferences, and how they're scheduled, when a scheduling notice is sent out.

Family management conferences are now routinely required in most types of family law matters at the Family Justice registries and the Parenting Education Program registries of the Provincial Court. The requirement to have a family management conference is an improvement over what happened before the new Provincial Court Family Rules took effect in May 2021, as it shows the Court's commitment to finding alternatives to trials.

For what to expect at a family management conference, see the Provincial Court of BC's own article on the topic, which includes definitions, steps for preparing yourself, what will happen at the conference, what happens if you need a trial, getting a copy of an Order, and links to more details.

Information about family management conferences in the two kinds of registries mentioned above is available from Legal Aid BC's Family Law website:

  • Family management conferences in Provincial Court contains information about general procedure, the orders a judge can make, what you need to do, have, and prepare for, and other tips.
  • The Family Justice registries page contains specifics on family management conferences in Kelowna, Nanaimo, and Vancouver, especially on what needs to happen before you can get a family management conference appointment (e.g. getting a needs assessment with a family justice counsellor, and taking a parenting course).
  • The Preparing a script for a family management conference page recommends preparing a short (5 minute) script on what to say and ask for in terms of orders. the page includes links to resources to help you prepare a script.

Parties need to do a couple things before they can get a date for a family management conference. They must go through a family needs assessment and, if applicable, complete a parenting course if the matter is filed in a Family Justice registry. Parties in a Parenting Education Program registry first need to complete a parenting course, where applicable.

Family settlement conferences

During a family management conference the judge may order the parties to attend a family settlement conference. This is at done at the judge's discretion if they think the parties could resolve their issues without the need for a trial. The Provincial Court of BC has a helpful article about family settlement conferences, and the Legal Aid BC's Family Law website also has more information about [what to expect, what to prepare, and what can come out of these conferences.

Trial preparation conferences

Under the Provincial Court Family Rules, a judge who sets a court proceeding for trial may also set a date for a trial preparation conference. The parties to the court proceeding are usually required to attend this conference, unless a party has a lawyer and they're available to speak with their lawyer by telephone if the lawyer needs to get instructions during the conference.

Trial preparation conferences are short hearings before a judge in court to discuss how the trial will proceed and what, if any, additional steps must be taken to get the court proceeding ready for trial, such as exchanging documents and information, organizing experts' reports, or requiring that a views of the child report be prepared.

More information about trial preparation conferences can be found later in this chapter, in the section Trials in the Provincial Court.

Conferences in the Supreme Court

The three types of case conference held in the Supreme Court are judicial case conferences, settlement conferences, and trial management conferences.

Judicial case conferences

Judicial case conferences, usually referred to as "JCCs," are relatively informal, off-the-record, private meetings between the parties, their lawyers, and a master or judge in a courtroom, held under Rule 7-1 of the Supreme Court Family Rules. JCCs must be held in all contested family law court proceedings — cases where a Response to Family Claim has been filed — and, in most cases, they must be held before any interim applications can be heard. In fact, Rule 7-1(2) says that "a party to the family law case must not serve on another party a notice of application or an affidavit in support" in support of an application until a JCC has been heard.

Under Rule 7-1(10) and (11), the parties must exchange Financial Statements in Form F8 before the JCC. (The Financial Statements must also be filed in court, in advance of the JCC, to give the judge the chance to read through them first.) More information about Financial Statements is provided later in this chapter in the Discovery and Disclosure section.

In general, the more information that is exchanged before the JCC the better. People who are well informed about the facts of their case and who have had the opportunity to get legal advice in advance of the JCC are much more likely to reach a settlement at their JCC, and save the time, expense, stress, and uncertainty of continuing the court proceeding.

The purposes of judicial case conferences

The basic purposes of JCCs are to review the claims each side is making, determine where there is agreement, and see whether there is anything short of trial that will resolve the claims in dispute. JCCs are relatively informal meetings, and in some courthouses everyone sits at a large table with the judge or master who is hearing the JCC. JCCs are private. Only the parties and their lawyers are allowed to be there. They are also held on a confidential, off-the-record basis, so that nothing said in the JCC can be used against anyone later on, like at an application or at trial.

Different judges and masters handle JCCs in different ways. Some judges and masters are very hands-on; others take a more distant, reserved approach. Some are very keen to try to settle a dispute, and will work almost like a mediator; others are content to leave areas of disagreement alone and focus on getting a resolution in place on the issues that can be settled instead. Some judges and masters will provide an informal opinion about the likely result of a particular court proceeding; others won't. There are no guarantees that a JCC will be run in any particular way at all.

However, although JCCs can be a bit unpredictable, they are very useful in almost all cases. Some cases even settle at JCCs, with no need for further litigation! Even when a court proceeding doesn't completely settle at a JCC, JCCs offer a lot of other benefits. The first JCC is a great opportunity for each lawyer to meet the other party, and for the parties to meet each other's lawyers. They help to clarify each person's position and clear up any misunderstandings. They're also very useful for resolving small problems, like about paying a bill or making an upcoming decision about a child, that are too small or unimportant to deal with through an application.

At the JCC, the judge or master will explain why it's usually best to settle family law disputes rather than taking them all the way to trial, for reasons including the amount of money you'll spend getting to trial, the length of time it'll take to get to trial, and the impact of the conflict on the children during the time it takes to get to trial. Each side will have the opportunity to tell their story and explain what they're asking for an why they're asking for it. Most of the time, the lawyers for each party will summarize their understanding of the facts and briefly explain why their clients should have what they're looking for, and the clients will be asked if they have anything to add. JCCs often work best when the parties are able to freely express themselves. Sometimes it's best if the lawyers keep a sock in it.

Because cases often settle at JCCs, it is critical that you get proper legal advice about your situation and options if you don't have a lawyer, and, if you do have a lawyer, that you should speak to them about the range of potential results, areas where you might want to compromise your position, options for settlement, and the likely cost of resolving the court proceeding through trial. You want to do everything you can to maximize the chances of settlement, including making sure you've exchanged Financial Statements as far ahead of the JCC as possible.

It's important to remember that while the judge or master may — and should! — push the parties to agree about certain things, you don't have to agree. The judge or master cannot make any orders, except for procedural orders, that any party doesn't agree with. If you're not happy with a potential order, you have to say so!

Potential outcomes

Some or all of the legal issues in a court proceeding may settle at a JCC. Where there are areas of agreement, the judge or master will make an order on those issues with the consent of the parties, called a consent order. Issues that can't be agreed to will be left for further negotiation and, probably, further litigation.

The court's powers at JCCs are set out at Rule 7-1 and are very broad:

(15) The court may do one or more of the following at a judicial case conference:

(a) identify the issues that are in dispute and those that are not in dispute and explore ways in which the issues in dispute may be resolved without recourse to trial;

(b) make orders to which all the parties consent;

(c) mediate any of the issues in dispute;

(d) with the consent of the parties, refer the parties to a family dispute resolution professional, within the meaning of the Family Law Act, other than a family justice counsellor;

(e) refer the parties to a family justice counsellor, or to a person designated by the Attorney General to provide specialized support assistance, if the court has received written advice from the regional manager that the family justice counsellor or designated person is readily available to the parties;

(f) direct a party to attend the Parenting after Separation program operated by the Family Justice Services Division (Justice Services Branch), Ministry of Attorney General;

(g) make orders respecting amendment of a pleading, petition or response to petition within a fixed time;

(h) make orders requiring that particulars be provided in relation to any matter raised in a pleading;

(i) make orders respecting discovery of documents;

(j) make orders respecting examinations for discovery;

(k) direct that any or all applications must be made within a specified time;

(l) reserve a trial date for the family law case or reserve a date for a trial that is restricted to issues defined by the parties;

(m) set a date for a trial management conference under Rule 14-3;

(n) make any orders that may be made at a trial management conference under Rule 14-3 (9);

(o) without hearing witnesses, give a non-binding opinion on the probable outcome of a hearing or trial;

(p) without limiting any other orders respecting timing that may be made under this subrule, make orders respecting timing of events;

(q) adjourn the judicial case conference;

(r) direct the parties to attend a further judicial case conference at a specified date and time;

(s) make any procedural order or give any direction that the court considers will further the object of these Supreme Court Family Rules.

To me, the highlights of the powers provided by Rule 7-1(15) are these. The judge or master can:

  1. handle the case conference like a mediator, which really lets the court get into the thick of it, push the parties a bit, and see what they're prepared to agree to;
  2. explore options for settlement other than trial, which might include arbitration where the parties need a more flexible dispute resolution process;
  3. give a non-binding opinion about the likely outcome of an application or the trial, which often provides everyone, including the lawyers, with a really helpful reality check;
  4. make consent orders, to get rid of any parts of the court proceeding that can resolved early on; and,
  5. schedule another JCC, which gives the parties the benefit of a continuing non-adversarial process.

The bit about non-binding opinions is especially important. If my client won't listen to me about the likely outcome of an application or a claim, they'll usually listen to a judge or master!

Even if nothing can be agreed upon, however, the judge or master will usually make a series of orders about the next procedural steps in the litigation. This is very helpful as well, and usually helps to push the court proceeding down the road toward trial. Typically, orders about procedural steps include:

  1. scheduling an application for hearing;
  2. setting dates for the exchange of documents and lists of documents;
  3. setting dates for examinations for discovery;
  4. scheduling a settlement conference;
  5. resolving issues about experts and reports about parenting arrangements; and,
  6. setting the dates for the trial management conference and the trial.

At the end of the conference, the court clerk will print out a case management plan that will show the orders that have been agreed to, the issues still in dispute, and any schedule for the next steps in the litigation. Most of the time, both parties and their lawyers will sign the case management plan; no one needs to sign a case management plan where nothing was agreed to.

Scheduling a judicial case conference

Unlike family case conferences in the Provincial Court, you don't need a judge to make an order that you have a JCC. You can just schedule one yourself, though the trial coordinator, and then send a Notice of Judicial Case Conference to the other parties in Form F19. What's even better about JCCs is that you can have as many of them as you want! Rule 7-1 says that:

(1) A party may request a judicial case conference at any time, whether or not one or more judicial case conferences have already been held in the family law case.

In fact, I've used a series of JCCs to handle really sensitive problems that could have been handled through multiple applications, but would have blown up if they'd had to go through the usual process for making interim applications, especially with the requirement that the evidence presented at interim applications usually be in the form of affidavits. This approach isn't appropriate for all people in all court proceedings, but dealing with the sensitive problems in these cases through a bunch of JCCs let me resolve them with a minimum amount of conflict. Neither side got upset making or defending interim applications, and neither side had to write affidavits committing themselves to particular positions.

Judicial case conference must be held before other applications can be held

As we've already mentioned, under Rule 7-1(2) no one can serve a Notice of Application or affidavit until a JCC has been heard. That usually gives people a lot of motivation to have a JCC early on in a new court proceeding.

Exceptions to the bar on other applications

There are some exceptions to this rule. Under Rule 7-1(3), applications that are being brought without notice to the other side and applications

  1. for property protection orders under the Family Law Act and the federal Family Homes on Reserves and Matrimonial Interests or Rights Act,
  2. for orders that everyone agrees to, called consent orders,
  3. to change a final,
  4. to cancel or suspend a family law agreement, and
  5. to set aside the determination of a parenting coordinator,

can all be brought without first having a JCC. If your application doesn't fit into this list of exceptions, you may be able to apply for an exemption from the Rule 7-1(2) requirement under subrules (4) and (5). Rule 7-1(4) says that:

On application by a party, the court may relieve a party from the requirements of subrule (2) if

(a) it is premature to require the parties to attend a judicial case conference,

(b) it is impracticable or unfair to require the party to comply with the requirements of subrule (2),

(c) the application referred to in subrule (2) is urgent,

(d) delaying the application referred to in subrule (2) or requiring the party to attend a judicial case conference is or might be dangerous to the health or safety of any person, or

(e) the court considers it appropriate to do so in the circumstances.

Applications to be exempted from the JCC requirement are made by filing a special form without an appearance in court. Use a Requisition in Form F17, being sure to use the version that refers to Schedule A of the Supreme Court's Family Practice Direction 18.

Setting a date

To set a date for a JCC, first contact the court registry and get the available JCC dates. (JCCs are given a lot of priority by the registry staff, and you should be able to book a hearing date within a month or two.) In most cases, you will want to give these dates to the other side and select a date on which you are both available. It's just common courtesy to select a date that's convenient for everyone, and you don't want to look petty and mean-spirited setting a date without bothering to check that it works for the other side.

Once you have a mutually-agreeable date, call the registry back and tell them which date you've picked. They will then ask you to fill out and file a Notice of Judicial Case Conference in Form F19 formally reserving that date. You will be charged a filing fee (currently $80). You must then serve a copy of your filed Notice of Judicial Case Conference on the other side. along with a copy of your filed Financial Statement, by ordinary service.

For a summary of how to schedule a JCC, see How Do I Schedule a Judicial Case Conference for Hearing? It's located in the Helpful Guides & Common Questions part of this resource, in the section Other Litigation Issues.

Filing Financial Statements

Under Rule 7-1(10), the person who serves the Notice of Judicial Case Conference must also file and serve a Financial Statement in Form F8. (Normally, you'd do this at the same time that you're filing and serving the Notice of Judicial Case Conference.) Under Rule 7-1(11), the other parties must file and serve their own Financial Statements.

Each party must file and serve their Financial Statements at least seven days before the date set for the JCC, although this rule is rarely followed. Quite often, Financial Statements aren't received until the night before, or the morning of, the JCC. That's a shame, but it's better to get the other side's Financial Statement late than not at all. If you do get the Financial Statement just before the JCC, ask the judge if the start of the JCC can be delayed by five or ten minutes so that you can read the other side's Financial Statement.

Preparing for judicial case conferences

By the time you have your JCC, the claimant will have served the respondent with their Notice of Family Claim. The respondent will have served the claimaint with their Response to Family Claim, and possibly also their Counterclaim. It really is a shame that the rule about exchanging Financial Statements isn't complied with better than it is, because preparing and reviewing these statements always lends important depth to the legal issues in a court proceeding, and, as we've already said, you want to do everything you can to maximize the chances of settlement at your JCC.

When I prepare for a JCC, I usually make notes intended to remind myself about the important events in the parties' relationship. I make notes in point-form about things like:

  1. the age and occupation of each party, and anything else that's relevant to their employment or employability, such as any illnesses or disabilities;
  2. the dates the parties began to live together, married and separated;
  3. the names and ages of each of the parties' children, the grades the children are in and the schools they attend, and any important facts about the children including any illnesses or disabilities;
  4. the date the court proceeding started and the basic claims being made against the respondent by the claimant and against the claimant by the respondent;
  5. the dates and details of any orders that have already been made; and,
  6. the dates and details of any attempts made to resolve the legal issues out of court.

Some lawyers also prepare briefs for JCCs. "Briefs" are short statements of the facts of the case and the applicable law and provide a similarly short argument about why the judge should make the orders sought by the party who filed the brief. (Briefs are a convenient way to make the main argument in favour of a client's position, and I sometimes receive these at the beginning of a mediation.) They're intended to persuade not only the judge or master who is hearing the JCC but also the other parties to the court proceeding. Honestly, I'm not sure that the impact briefs usually have is worth the time or money it takes to prepare them. Quite often, these briefs are handed out — to the judge or master and the other lawyers — at the start of the JCC but never get mentioned again. If, however, a brief can be delivered to the other parties and to the court before the JCC and the judge or master has the time to read the brief along with the court file, it may have a chance of making a difference.

Given how important JCCs can be in settling some or all of the issues in a court proceeding, most lawyers will also prepare their clients for the JCC. I talk to my clients about the importance of being civil and respectful — to the judge or master, to the other parties and to the other lawyers — but encourage them to express themselves and talk about why they want what they want; I review the claims they've made and the facts and the law supporting those claims; I talk about how the JCC is likely to go and the possible results; and, I talk about any urgent or short-term problems that need to be addressed, and hopefully resolved, at the JCC.

Settlement conferences

Settlement conferences are available in the Supreme Court at the request of both parties. The rules do not require that a settlement conference be held in every court proceeding, but a judge or master can order that one be held. They are relatively informal meetings between the parties, their lawyers, and a master or judge held pursuant to Rule 7-2 of the Supreme Court Family Rules. They are solely concerned with finding a way to settle the court proceeding.

Settlement conferences, like JCCs, are private and are held in courtrooms that are closed to the public. Only the parties and their lawyers are allowed to attend the conference, unless the parties and the judge all agree that someone else can be present. They are held on a confidential, off-the-record basis, so that nothing said in the conference can be used against anyone later on, like at an application or at trial.

Briefs, Financial Statements and other preparations

Updated financial information should be exchanged between the parties before a settlement conference. If the updates are extensive and significant it is helpful to update and exchange sworn Financial Statements as well. If new Financial Statements are prepared, they should also be filed in court in advance of the settlement conference so that the master or judge has a chance to read through it.

It is common practice for parties to exchange briefs prior to a settlement conference. In fact, a master or judge who directs the parties to attend a conference may direct that briefs, and possibly fresh Financial Statements, be exchanged beforehand. Briefs are very useful in the context of settlement conferences. They:

  1. force the parties and their lawyers to really think about the legal issues and the facts that relate to those issues, about the orders they want the court to make, and how the law does and doesn't support the court making those orders;
  2. can help to persuade another party that the party filing the brief has a good argument and may, in fact, be right or at least more likely to succeed at trial; and,
  3. give the presiding master or judge a really good overview of the legal issues and the relevant law, that they may be able to use when trying to help the parties settle their dispute.

There is no specific form of settlement conference brief, but the following information is usually really helpful:

  • Key facts and dates: Dates of cohabitation, marriage, separation and divorce, birthdates of parties and children, and other significant dates, including the dates of things like the purchase and sale of a house, moves, changes in employment or education, and important financial transactions such as inheritances, loans, and purchases.
  • List of legal issues: Include the issues to be resolved and a description of your position about each one.
  • List of key documents: A list of the documents and other evidence you're relying on in support of your position, for example, expert reports, marriage agreements, employment contracts, loan documents, wills, and so forth. You may want to attach copies of any important documents to your settlement conference brief, or bring an extra copy to the settlement conference in case the master or judge, or another party, doesn’t have theirs.
  • Key statute and case law: Copies of the legislation and case law that you're relying on in support of your position.

At the settlement conference, each party will have a turn to tell the master or judge their version of the facts and why they want the orders that they want. The master or judge will listen and ask questions and explore settlement options. The master or judge may even provide opinions about the likely outcome of the case if it goes to trial based upon the their experience in other cases and what the master or judge knows about the case.

Also like JCCs, settlement conferences work best when both parties come prepared and have made full disclosure of all the documents they're relying on. In general, the more information that is exchanged before the settlement conference the better. Being prepared also means having a realistic view of the strengths and weaknesses of the evidence that you have to prove your case, and the strengths and weaknesses of the legal arguments you are trying to advance. If you don't have a lawyer with you at the settlement conference, it can be a good idea to speak with one beforehand for a legal opinion about your case and its strengths and weaknesses. It's also helpful to have a sense of the likely cost of taking the matter to trial if you can’t settle it at the settlement conference.

People who are well informed about the facts of the case and who have had the opportunity to get legal advice in advance of the settlement conference are more likely to reach a settlement there, and save the time, expense, stress, and uncertainty of continuing the lawsuit through to trial.

Scheduling a settlement conference

To set a date for a settlement conference, you will need to contact the court registry and get the available settlement conference dates. You'll then need to talk to the other parties to select a date on which everyone is available.

Once you have an agreeable date, call the registry and tell them which date you've picked. You will then need to fill out and file a Requisition in Form F17 reserving the date. There is no filing fee charged to schedule a settlement conference. You must then serve a copy of your filed Requisition on the other side by ordinary service.

Trial management conferences

Parties heading to trial are required to schedule a trial management conference. Trial management conferences are meetings with a judge or a master to discuss how a trial will proceed and what, if any, additional steps must be taken to make sure that the parties are ready for trial, such as exchanging documents and information, organizing experts' reports, or requiring that a views of the child report be prepared.

The parties are normally required to attend the trial management conference in person, unless they have a lawyer and are available by telephone to speak with their lawyer in the event instructions are needed during the conference.

More information about trial management conferences can be found later in this chapter, in the section Trials in the Supreme Court.

Resources and links

Legislation

Resources

Links


This information applies to British Columbia, Canada. Last reviewed for legal accuracy by JP Boyd, 12 April 2020.


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