Security Deposits in Residential Tenancies (19:VI): Difference between revisions

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{{REVIEWED LSLAP | date= August 15, 2024}}
{{LSLAP Manual TOC|expanded = landlord}}
{{LSLAP Manual TOC|expanded = landlord}}
Chapter 5 MOVING IN
=A. Condition Inspection: Move In=


The landlord and tenant together must inspect the condition of the rental unit on the day the tenant is entitled to possession of the rental unit or on another mutually agreed day (RTA, s 23 (1)). Both the landlord and the tenant must sign the Condition Inspection Report and the landlord must give the tenant a copy of that report. The RTA requires that certain standard information be included on a condition inspection report. Generally the landlord should use RTB official forms, which contain all of the information required by law. Landlords can use their own forms so long as the forms used contain all the information required in s 20 of the RTR. Landlords must give tenants a copy of the signed condition inspection report within seven days after the condition inspection is completed.
== A. Definitions ==


NOTE: RTA s 23, Condition Inspection Report: start of tenancy, and s 24: consequences if report requirements are not met, RTA do not apply to a landlord or tenant in respect of a tenancy that started before January 1, 2004.
A landlord may require a tenant to pay one security deposit as a condition of entering into a tenancy agreement (''RTA'', s 17). “Security deposit” is defined very broadly. It can include money, property, rights, or otherwise almost any other item of value to be held by a landlord for the purpose of securing the performance of a tenant’s obligations under the tenancy agreement and the ''RTA''; however, a security deposit does not include a post-dated cheque for rent, a pet damage deposit, or a fee prescribed under ''RTR'' ss. 6 and 7 (''RTA'', s 1); for more information, see RTB PG 29: Security Deposits.


==1. Landlord==
A pet damage deposit is similar to a security deposit, but is held by the landlord as security for damage to the rental property caused by a pet (''RTA'', s 1). Unlike a security deposit, the definition of a pet damage deposit does not exclude post-dated cheques for rent (''RTA'', s 1).


The landlord must make the inspection and complete and sign the report even if the tenant refuses to participate. The right of a landlord to claim against a security or pet damage deposit for damage to residential property is extinguished if the landlord does any of the following acts or omissions contained in RTA ss 23 and 24(2):
== B. Payment of the Security Deposit and Pet Damage Deposit ==


*fails to offer the tenant at least two opportunities for the inspection;
=== 1. Amount ===
*does not participate in the inspection; or
*does not complete the condition inspection report and give the tenant a copy of it in accordance with the regulations.


==2. Tenant==
A security deposit or a pet damage deposit must not exceed one half of the monthly rent (''RTA'', s 19(1)).


The right of a tenant to the return of a security deposit or a pet damage deposit, or both, is extinguished if the landlord has complied with s 23(3), given two opportunities for inspection, and the tenant has not participated on either occasion.
=== 2. Number ===


===A. Re-keying Locks for New Tenants===
A landlord is permitted to accept a maximum of one security deposit (''RTA'', s 20(b)) and one pet damage deposit (''RTA'', s 20(d)) within a tenancy agreement.  


At the request of a tenant at the start of a new tenancy, the landlord must re-key the locks or other means of access given to the previous tenant, and pay all costs associated with the changes. If the landlord at the end of the previous tenancy altered the locking system, the landlord need not do so again (RTA, s 25).
=== 3. Timing ===


===B. Duty to Provide a Copy of the Agreement===
A landlord is not entitled to a security deposit from a tenant after the agreement has already been formed (''RTA'', s 20(a)).


Section 13(3) of the RTA provides that within 21 days after a landlord and tenant enter into a tenancy agreement, the landlord must give the tenant a copy of the agreement.
A landlord is only permitted to require a pet damage deposit from a tenant when the tenant enters into the tenancy agreement, or the point at which the landlord agrees that the tenant may keep a pet they acquired during the tenancy on the residential property (''RTA'', s 20(c)).


=== 4. Consequences of Non-Compliance ===


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If a landlord accepts a security deposit or a pet damage deposit that is greater than 1/2 of one month's rent, the tenant may deduct the overpayment from rent or otherwise recover the overpayment (''RTA'', s 19(2)).
 
Failure to pay a lawful security deposit is a ground for ending the tenancy (''RTA'', s 47(1)(a)). The landlord may give a one-month eviction notice if the tenant fails to pay the security deposit within 30 days of the due date under the tenancy agreement.
 
== C. Return of Security Deposit and Pet Damage Deposit ==
 
A tenant must provide their landlords with a forwarding address in writing within one year after the end of the tenancy (''RTA'', s 39). Once both the tenancy has ended and the landlord has received the tenant’s forwarding address in writing, the landlord has 15 days to do one of the following:
*return the security deposit or pet damage deposit to the tenant, with interest (''RTA'', s 38(1)(c)); or
*make an application for dispute resolution to retain the deposit (''RTA'', s 38(1)(d)).
 
If the landlord fails to complete either of those two options and the tenant still has a valid right to the deposit, the tenant may apply for dispute resolution (''RTA'', s 38.1(1)). After this, the landlord may not make a claim against the security deposit or any pet damage deposit and must pay the tenant double the amount of the security deposit, pet damage deposit, or both (''RTA'', ss 38(6)).
 
If a tenant fails to provide their forwarding address in writing within one year after the end of the tenancy, they lose the right to have their security deposit or pet deposit returned, and the landlord may keep them (''RTA'', s 39). A landlord may also keep a security deposit or pet damage deposit if the tenant agrees in writing or if ordered by the RTB (''RTA'', s 38(4)).
 
Leases may not include a term providing that the landlord automatically keeps all or part of the deposit at the end of a tenancy (''RTA'', s 20 (e)). The right of a landlord or tenant to respectively keep or retrieve the security deposit or pet deposit depends on their compliance with the requirements governing condition inspection reports.
 
=== 1. Interest on Security Deposit ===
 
Interest on a security deposit or pet damage deposit is calculated from the date the tenant pays the deposit to the day before the security deposit is paid back to the tenant. If the deposit is disputed at dispute resolution, the interest is calculated from the date the tenant paid the deposit up until the date the Arbitrator orders its return (usually the date of the hearing).
 
Interest on a security deposit or pet damage deposit is calculated as follows: for each one-year period beginning on January 1, the rate will be 4.5% below the prime lending rate of the principal banker to the province on January 1st of that year, compounded annually (''RTR'', s 4). The interest payable on security and pet damage deposits for 2024 is 2.7%.
 
There is an online deposit interest calculator [https://www.housing.gov.bc.ca/rtb/WebTools/InterestOnDepositCalculator.html here].
 
=== 2. Change of Landlord ===
 
Where a security or pet deposit is paid to a landlord, and the property is then subsequently sold, the obligations regarding the security deposit and pet damage deposit pass to the new property owner, meaning they become responsible for repaying the security deposit and pet damage deposit when the tenancy ends (''RTA'', s 93).
 
== D. Non-Refundable Fees ==
 
The ''RTA'' allows landlords to charge some non-refundable fees to a tenant in accordance with section 7 of the ''RTR''. They do not form part of the security deposit or pet deposit (''RTA'', s 1).
 
Some of these allowable non-refundable fees are:
*direct cost of replacing keys or other access devices (''RTR'', s 7(1)(a));
*direct cost of additional keys or other access devices requested by the tenant (''RTR'', s 7(1)(b));
*a service fee charged by a financial institution to the landlord for the return of a tenant’s cheque (''RTR'', s 7(1)(c));
*a move-in or move-out fee charged by a strata corporation to the landlord (''RTR'', s 7(1)(f));
*a fee for services or facilities that are requested by the tenant and not required to be provided under the tenancy agreement (''RTR'', s 7(1)(g)).
 
The following fees must only be charged if laid out in the tenancy agreement (''RTR'', s 7(2)):
*an administration fee for a tenant’s cheque returned by their financial institution or for late payment of rent, which must not exceed $25 (''RTR'', s 7(1)(d)); and
*a fee for moving between rental units within the residential property if the move was requested by the tenant, which must not exceed the greater of $15 and 3% of the monthly rent (''RTR'', s 7(1)(e)).
 
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Latest revision as of 08:02, 30 August 2024

This information applies to British Columbia, Canada. Last reviewed for legal accuracy by the Law Students' Legal Advice Program on August 15, 2024.
LSLAP Manual
LSLAP Manual
This page is from the
Law Students' Legal
Advice Program Manual.
See the full contents.
LSLAP Manual
Introduction
Chapters
19. Landlord and Tenant Law
 · I. Introduction

 · II. Governing Legislation
 · III. Residential Tenancy Act & Laws
 · IV. Tenancy Agreements
 · V. Moving In & Moving Out
 · VI. Security Deposits
 · VII. Repair & Service
 · VIII. Rent Increase
 · IX. Tenant's Rights
 · X. Subletting & Assignment
 · XI. Termination & Eviction
 · XII. Dispute Resolution
 · XIII. Common Law
 · XIV. Strata & Condos
 · XV. Assisted Living
 · XVI. Manufactured Homes

 · XVII. Guidelines & Resources
v • d • e



A. Definitions

A landlord may require a tenant to pay one security deposit as a condition of entering into a tenancy agreement (RTA, s 17). “Security deposit” is defined very broadly. It can include money, property, rights, or otherwise almost any other item of value to be held by a landlord for the purpose of securing the performance of a tenant’s obligations under the tenancy agreement and the RTA; however, a security deposit does not include a post-dated cheque for rent, a pet damage deposit, or a fee prescribed under RTR ss. 6 and 7 (RTA, s 1); for more information, see RTB PG 29: Security Deposits.

A pet damage deposit is similar to a security deposit, but is held by the landlord as security for damage to the rental property caused by a pet (RTA, s 1). Unlike a security deposit, the definition of a pet damage deposit does not exclude post-dated cheques for rent (RTA, s 1).

B. Payment of the Security Deposit and Pet Damage Deposit

1. Amount

A security deposit or a pet damage deposit must not exceed one half of the monthly rent (RTA, s 19(1)).

2. Number

A landlord is permitted to accept a maximum of one security deposit (RTA, s 20(b)) and one pet damage deposit (RTA, s 20(d)) within a tenancy agreement.

3. Timing

A landlord is not entitled to a security deposit from a tenant after the agreement has already been formed (RTA, s 20(a)).

A landlord is only permitted to require a pet damage deposit from a tenant when the tenant enters into the tenancy agreement, or the point at which the landlord agrees that the tenant may keep a pet they acquired during the tenancy on the residential property (RTA, s 20(c)).

4. Consequences of Non-Compliance

If a landlord accepts a security deposit or a pet damage deposit that is greater than 1/2 of one month's rent, the tenant may deduct the overpayment from rent or otherwise recover the overpayment (RTA, s 19(2)).

Failure to pay a lawful security deposit is a ground for ending the tenancy (RTA, s 47(1)(a)). The landlord may give a one-month eviction notice if the tenant fails to pay the security deposit within 30 days of the due date under the tenancy agreement.

C. Return of Security Deposit and Pet Damage Deposit

A tenant must provide their landlords with a forwarding address in writing within one year after the end of the tenancy (RTA, s 39). Once both the tenancy has ended and the landlord has received the tenant’s forwarding address in writing, the landlord has 15 days to do one of the following:

  • return the security deposit or pet damage deposit to the tenant, with interest (RTA, s 38(1)(c)); or
  • make an application for dispute resolution to retain the deposit (RTA, s 38(1)(d)).

If the landlord fails to complete either of those two options and the tenant still has a valid right to the deposit, the tenant may apply for dispute resolution (RTA, s 38.1(1)). After this, the landlord may not make a claim against the security deposit or any pet damage deposit and must pay the tenant double the amount of the security deposit, pet damage deposit, or both (RTA, ss 38(6)).

If a tenant fails to provide their forwarding address in writing within one year after the end of the tenancy, they lose the right to have their security deposit or pet deposit returned, and the landlord may keep them (RTA, s 39). A landlord may also keep a security deposit or pet damage deposit if the tenant agrees in writing or if ordered by the RTB (RTA, s 38(4)).

Leases may not include a term providing that the landlord automatically keeps all or part of the deposit at the end of a tenancy (RTA, s 20 (e)). The right of a landlord or tenant to respectively keep or retrieve the security deposit or pet deposit depends on their compliance with the requirements governing condition inspection reports.

1. Interest on Security Deposit

Interest on a security deposit or pet damage deposit is calculated from the date the tenant pays the deposit to the day before the security deposit is paid back to the tenant. If the deposit is disputed at dispute resolution, the interest is calculated from the date the tenant paid the deposit up until the date the Arbitrator orders its return (usually the date of the hearing).

Interest on a security deposit or pet damage deposit is calculated as follows: for each one-year period beginning on January 1, the rate will be 4.5% below the prime lending rate of the principal banker to the province on January 1st of that year, compounded annually (RTR, s 4). The interest payable on security and pet damage deposits for 2024 is 2.7%.

There is an online deposit interest calculator here.

2. Change of Landlord

Where a security or pet deposit is paid to a landlord, and the property is then subsequently sold, the obligations regarding the security deposit and pet damage deposit pass to the new property owner, meaning they become responsible for repaying the security deposit and pet damage deposit when the tenancy ends (RTA, s 93).

D. Non-Refundable Fees

The RTA allows landlords to charge some non-refundable fees to a tenant in accordance with section 7 of the RTR. They do not form part of the security deposit or pet deposit (RTA, s 1).

Some of these allowable non-refundable fees are:

  • direct cost of replacing keys or other access devices (RTR, s 7(1)(a));
  • direct cost of additional keys or other access devices requested by the tenant (RTR, s 7(1)(b));
  • a service fee charged by a financial institution to the landlord for the return of a tenant’s cheque (RTR, s 7(1)(c));
  • a move-in or move-out fee charged by a strata corporation to the landlord (RTR, s 7(1)(f));
  • a fee for services or facilities that are requested by the tenant and not required to be provided under the tenancy agreement (RTR, s 7(1)(g)).

The following fees must only be charged if laid out in the tenancy agreement (RTR, s 7(2)):

  • an administration fee for a tenant’s cheque returned by their financial institution or for late payment of rent, which must not exceed $25 (RTR, s 7(1)(d)); and
  • a fee for moving between rental units within the residential property if the move was requested by the tenant, which must not exceed the greater of $15 and 3% of the monthly rent (RTR, s 7(1)(e)).
v • d • e
 
Introduction
 
Chapters 1-7
Criminal Law  · Youth Justice  · Family Law  · Victims  · Public Complaints · Human Rights  · Workers Compensation
Chapter One:
Criminal Law
Chapter Two:
Youth Justice
Chapter Three:
Family Law
Chapter Four:
Victims
Chapter Five:
Public Complaints
Chapter Six:
Human Rights
Chapter Seven:
Workers' Compensation
I. Introduction · II. Governing Legislation, Policy & Guidelines · III. Introduction to Compensation Claims for Injured Workers · IV. LSLAP's Role at the Initial Decision Level · V. Limitation Periods and Timing of Decisions · VI. Making a Claim · VII. The Claim Acceptance Process · VIII. Worker Status · IX. Disability and Causation · X. Time Limits and Procedures · XI. Claim Benefits · XII. Appeals · XIII. Health and Safety Regulations · XIV. Assessments of Employers · XV. The WCB Fair Practices Office · Appendix A: Abbreviations · Appendix B: List of Cases · Appendix C: Referrals · Appendix D: Resources · Appendix E: Small Claims Flow Chart · Appendix F: Checklist for Interviews · Appendix G: Checklist for Appeals · Appendix H: Sample Authorization Form
 
Chapters 8-14
Employment Insurance  · Employment Law  · Creditors and Debtors  · Consumer Protection  · Auto Insurance (ICBC)  · Motor Vehicle Law  · Mental Health Law
Chapter Eight:
Employment Insurance
Chapter Nine:
Employment Law
Chapter Ten:
Creditors' Remedies and Debtors' Assistance
Chapter Eleven:
Consumer Protection
Chapter Twelve:
Auto Insurance (ICBC)
Chapter Thirteen:
Motor Vehicle Law
Chapter Fourteen:
Mental Health Law
 
Chapters 15-23
Adult Guardianship and Substitute Decision-Making · Wills and Estates  · Citizenship  · Immigration  · Landlord and Tenant Rights  · Small Claims  · Welfare Law  · Strata Law  · Referrals
Chapter Fifteen:
Adult Guardianship and Substitute Decision-Making
Chapter Sixteen:
Wills and Estate Administration
Chapter Seventeen:
Citizenship
Chapter Eighteen:
Immigration Law
Chapter Nineteen:
Landlord and Tenant Law
Chapter Twenty:
Small Claims and the CRT
I. Introduction · II. Governing Legislation and Resources · III. Do You Have a Claim? · IV. Choosing the Proper Forum · V. Starting a Claim · VI. Responding to a Claim · VII. Default Order · VIII. How a Claim Proceeds · IX. Pre-Trial Applications · X. Mediation · XI. Settlement Conferences · XII. Trial/Pre-Trial Conferences · XIII. Trial Preparation · XIV. Trials · XV. Costs and Penalties · XVI. Appeals · XVII. Enforcement of a Judgement · XVIII. LSLAP Program Information · Appendix A: Registries · Appendix B: Demand Letter · Appendix C: Notice of Claim · Appendix D: Reply to Claim · Appendix E: Glossary · Appendix F: Limitation Periods · Appendix G: Causes of Action · Appendix H: Court Fees · Appendix I: Tribunal Fees · Appendix J: Settlement Conference · Appendix K: Payment Hearing · Appendix L: Appeal
Chapter Twenty One:
Welfare Law
Chapter Twenty Two:
Strata Law
Chapter Twenty Three:
Referrals
© Copyright 2024, The Greater Vancouver Law Students' Legal Advice Society.


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